Meeting Type: BCC Regular Meeting
Meeting Date: 2/6/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Deidra Hanak, Personnel Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Request of Proposals (RFP) for Health Insurance Broker/Consultant Services for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award the Request for Proposals (RFP) for Health Insurance Broker/Consultant Services to Cobbs, Allen & Hall, Inc., with their commission to come from Life, Voluntary Life, Short and Long-Term Disability, Vision and Stop Loss Insurance per the award listing and authorize Chairman to execute the contract for thirty-six (36) months.
This Contract is effective from February 6, 2024, through February 6, 2027.
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BACKGROUND INFORMATION
Background: The RFPs were due in the Purchasing Office on December 21, 2023, at 2:00 P.M. Two (2) firms submitted a proposal. The proposals were thoroughly evaluated and scored by Deidra Hanak, Personnel Director, Wanda Gautney, Purchasing Director, and Susan Kilby, Assistant Purchasing Director. The proposal received from HUB International - Gulf Coast was incomplete. Ms. Hanak requests the RFP is awarded to Cobbs, Allen & Hall, Inc. The price breakdown can be found on “Exhibit 2” of the Contract. Cobbs, Allen & Hall, Inc. commission will come from Life, Voluntary Life, Short and Long-Term Disability, Vision, and Stop Loss Insurance. The contract term is for three (3) years.
Previous Commission action/date:
11/21/2023 meeting: Approved the Request for Proposals (RFP) for Health Insurance Brokers/Consultants Services and authorized the Purchasing Director to advertise the RFP.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: County Attorney, Brad Hicks
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/06/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendors & Execution of Contract
Additional instructions/notes: N/A