Meeting Type: BCC Regular Meeting
Meeting Date: 10/15/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Project No. HW24084 - Construction of Mega Site Novelis Rail Spur for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve Change Order #1 in the amount of $169,708.50 with S. A. Graham Co., Inc., for Project No. HW24084 - Construction of Mega Site Novelis Rail Spur and authorize the Chairman to execute the Change Order.
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BACKGROUND INFORMATION
Background: The Highway Department is submitting for Commission approval Change Order #1 in the amount of $169,708.50 with S. A. Graham Co., Inc., for Project No. HW24084 - Construction of the Mega Site Novelis Rail Spur. Due to excessive groundwater issues encountered within the project on the east slope of rail spur, 1,700 LF of 6” Underdrain Piping is required to move this water to the plan grades of ditches. Additionally, CSX is requiring the removal of 300 LF of existing non-insulated steel ties be replaced with 7’ x 9” x 8’-6” wood ties from the connection point of the rail spur to CSX mainline. The switch gear installed on CSX mainline track requires nonconductive rail ties for 300 LF from connection points.
Previous Commission action/date:
06/18/2024 meeting: Awarded the bid for Project No. HW24084 - Construction of Mega Site Novelis Rail Spur to the lowest bidder, S. A. Graham Co., Inc., in the Bid Amount $14,869,642.87; Construction Time: 540 calendar days; and authorized the Chairman to execute the Contract.
02/20/2024 meeting: 1) Approved the Purchasing Director to place a competitive bid for the construction of the Novelis Manufacturing Facility - North Railroad and Bridge project; and 2) Approved the Chairman to execute any project related documents.
09/09/2022 meeting: Approved waiving Baldwin County Policy #9.10 - Engineering, Environmental Monitoring and Surveying Services and approved on-call consultant Volkert to perform engineering services for the South Alabama Mega Site Development Project with fees not to exceed $4,232,020.00.
FINANCIAL IMPACT
Total cost of recommendation: $169,708.50
Budget line item(s) to be used: HW24084. 4CONTRCN .4CONTR SRV. 4CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/15/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: Administration - add Change Order #1 to end of the contract approved during the July 18, 2024, regular meeting and reupload to Contracts library.