Meeting Type: BCC Regular Meeting
Meeting Date: 4/21/2026
Item Status: New
From: Tom Tyler, EMA Director
Submitted by: Amanda Thweatt, Operations Division Manager
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ITEM TITLE
Title
Contract with Veoci, Inc. for Continued Use of Emergency Management Software
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STAFF RECOMMENDATION
Recommendation
Approve the Contract for Professional Services between the Baldwin County Commission (Baldwin County Emergency Management Agency (EMA)) and Veoci, Inc. for EMA’s continued use of Veoci, Inc. Emergency Management Software.
The Contract is effective for twelve (12) months and shall commence upon date of full execution.
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BACKGROUND INFORMATION
Background: The original Contract with Veoci, Inc. was approved on December 21, 2021, and renewed annually until such time as the contract terms expired. EMA would like to continue use of Veoci. Additions to the contract include more software engineering hours and additional administrative training for EMA staff due to new additions to the EMA staff.
Previous Commission action/date: January 6, 2026 - Approved the contract renewal quote with Veoci, Inc., in the amount of $39,794.00, for the Baldwin County EMA’s continued use of the Veoci, Inc., Emergency Management Software. A new Contract was needed due to the expiration of the previous contract in order to submit the invoice for payment.
FINANCIAL IMPACT
Total cost of recommendation: $39,794.00
Budget line item(s) to be used: 10052300.51500 - Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: 3/11/2026 Brad Hicks ds/at
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: April 21, 2026
Individual(s) responsible for follow up: Administration and EMA Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration: Obtain Chairman’s signature on Contract and send NOA email with copy to Veoci, Inc., to Utkarsh Srivastava (utkarsh.srivastava@veoci.com) and Neha Gupta (neha.gupta@veoci.com) and cc: Danon Smith and Amanda Thweatt. Retain original for Admin records.
EMA Staff: Ensure Veoci receives a copy of the contract and coordinate with Finance for payment of invoice.
Additional instructions/notes: N/A