Meeting Type: BCC Regular Meeting
Meeting Date: 6/2/2026
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Marino, CIS Business Manager
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ITEM TITLE
Title
Software Agreement with Brightly Software Inc. for Real Time Infrastructure Asset Condition and Renewal Capital Management Software
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Software Agreement between Baldwin County Commission and Brightly Software Inc., for Real Time Infrastructure Asset Condition and Renewal Capital Management Software.
The Agreement is effective the date of execution and shall remain in effect for one (1) year and automatically renew for one (1) additional year. Either party may terminate the Agreement with written notice of intent to terminate not less than forty-five (45) days prior to the expiration of the then-current Agreement term.
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BACKGROUND INFORMATION
Background: File #26-0772 (Item CE8) on this Agenda is for the approval of Resolution #2026-096 providing for the transfer of previously allocated funds for the acquisition of software services.
Annual cost for year one will be $152,277.74. Annual cost for year two will be $23,161.74.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $152,277.74 for year one.
Budget line item(s) to be used: 10051995.52351
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Pending review by County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and CIS
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration to prepare correspondence and have Chairman execute the agreement. Email correspondence and agreement to Susan Marino, Brian Peacock, and Jessica Stonesifer, for submittal to Brightly Software Inc. CIS will work with Jessica Stonesifer to implement the software.
Brightly Software Inc.
4242 Six Forks Road, Suite 1400
Raleigh, North Carolina 27609
Additional instructions/notes: Administration - upload Agreement to Contracts.