Meeting Type: BCC Regular Meeting
Meeting Date: 7/5/2023
Item Status: New
From: Wanda Gautney, Purchasing Director; Terri Graham, Development and Environmental Director; Ed Fox, Landfill Manager; Daniel Wells, CDG Engineers & Associates, Inc.
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Construction of Magnolia Landfill Facility Entrance Scalehouse for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the funding in the amount of $309,358.44 from the $2,000,000.00 budgeted in FY 2023 Magnolia Landfill budget (51054300.55240) for the Wastewater Treatment Plant to fund the construction of Magnolia Landfill Facility Entrance Scalehouse; and
2) Award the bid to Quick Buildings Modular, LLC, in the amount of $309,358.44; Construction Time: 60 calendar days; for the construction of Magnolia Landfill Facility Entrance Scalehouse and authorize the Chairman to execute the Contract and all other award documents.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on June 13, 2023, at 1:30 P.M. One (1) bid was received. The bid was received from Quick Buildings Modular, LLC, in the amount of $309,358.44. The Engineer, Daniel Wells, with CDG Engineering & Associates has reviewed the bid response and submitted the certified Bid Tabulation and a letter recommending the bid be awarded to Quick Building Modular, LLC, in the amount of $309,358.44.
During the September 20, 2023, Baldwin County Commission Regular meeting the Commission approved $2,000,000 for the construction of a Wastewater Treatment Plant in the Magnolia Landfill budget (51054300.55240). The Terri Graham, Development and Environmental Director stated the Wastewater Treatment Plant will not be constructed at this time and is requesting to allocate a portion of these funds for the construction of the Magnolia Landfill Entrance Facility Scalehouse.
Previous Commission action/date:
05/02/2023 meeting: Approved the final designs of the Baldwin County Magnolia Landfill Facility Entrance Utilities, Scalehouse and three (3) Scales and authorized the Purchasing Director and Engineer to bid the projects.
09/20/2022 meeting: Adopted Resolution #2022-165 of the Baldwin County Commission which adopts the Baldwin County Fiscal Year 2022-2023 Budget and approved the decision item lists for Fiscal Year 2023 that correlate with Resolution #2022-165.
FINANCIAL IMPACT
Total cost of recommendation: $309,358.44
Budget line item(s) to be used: 51054300.55240
If this is not a budgeted expenditure, does the recommendation create a need for funding? No.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/05/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A