Meeting Type: BCC Regular Meeting
Meeting Date: 1/7/2025
Item Status: New
From: Tom Tyler, EMA Director
Submitted by: Vernon Dandridge, EMA Planning & Grants Division Manager
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ITEM TITLE
Title
Veoci, Inc. - Contract Renewal with Baldwin County Emergency Management Agency for Continued Use of Emergency Management Software
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Contract Renewal Amendment with Veoci, Inc., in the amount of $36,116.00 for Baldwin County Emergency Management Agency’s continued use of the Veoci, Inc., Emergency Management software; and
2) Authorize the Chairman to execute the contract documents.
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BACKGROUND INFORMATION
Background: This is an upgrade to the contract that was previously approved December 21, 2021. This contract is renewed annually, and this year’s additions to the contract are needed to ensure effective usage and training on the software. Additions to the contract include more software engineering hours and additional administrative training for two (2) new EMA staff. (For more details, please see Veoci Contract Amendment #3).
Previous Commission action/date: December 21, 2021 - (Item 22-0308) The Commission approved the Contract with Veoci, Inc., in the amount of $20,130.00 for the purchase and implementation of its Emergency Management Software for Baldwin County Emergency Management Agency.
FINANCIAL IMPACT
Total cost of recommendation: $36,116.00
Budget line item(s) to be used: 10052300.51500 Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration, Finance, and EMA
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration send approval notification via email to EMA: Robert Quates, Danon Smith, and Vernon Dandridge
EMA and Finance complete purchase order process and submit payment to Veoci, Inc.
Additional instructions/notes: Append Amendment No. 3 to original Contract approved on 12/21/2021.