Meeting Type: BCC Regular Meeting
Meeting Date: 9/16/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Beth Hodges, Budget Director; Heather Gwynn, Sales Tax Coordinator
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG25-41 – Provision of Baldwin County Cigarette Stamps for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award Bid #WG25-41 - Provision of Baldwin County Cigarette Stamps to the lowest bidder, Ashton Potter (USA) Ltd., as follows:
Bid #2 – Three (3) year period
Amount Bid: $1,042.50 per case
Minimum Order Quantity: 25 cases
Quantity at which a price discount will be applied: N/A cases. Price per case N/A.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on August 26, 2025, at 1:30 P.M. Two (2) bids were received. Staff recommends the Commission award Bid #2 for a three (3) year period to the lowest bidder, Ashton Potter (USA) Ltd., for the Provision of Baldwin County Cigarette Stamps. Bid Tabulation attached for review.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: Approximately $75,000.00 for 3 years.
Budget line item(s) to be used: 10055210.52110 Cig Tax Office Supply
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 09/16/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A