Meeting Type: BCC Regular Meeting
Meeting Date: 11/5/2024
Item Status: New
From: Roger H. Rendleman, County Administrator
Submitted by: Kristen M. Rawson, Assistant Administrative Services Manager
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ITEM TITLE
Title
Annual Designations and Appointments of Commissioners to Various Boards
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Appoint Chairman Matthew P. McKenzie (District 2 Commissioner) to the following Boards, for the term of office as Chairman of the Baldwin County Commission (November 5, 2024, to November 3, 2025):
•Baldwin County Department of Archives and History Advisory Board
•Baldwin County Pretrial Release and Community Corrections Board
•Historic Blakeley Authority
•South Alabama Rural Planning Organization
2) Appoint Billie Jo Underwood (District 3 Commissioner), as the Industrial and Civic Division Commissioner, and Matthew P. McKenzie (District 2 Commissioner) as Chairman and next incoming Industrial and Civic Division Commissioner, to the following Board for their terms of office as Industrial and Civic Division Commissioner and Chairman (November 5, 2024, to November 3, 2025):
•Economic Development Authority Board
3) Appoint Billie Jo Underwood (District 3 Commissioner), to the following Board, for the term of office as Industrial and Civic Division Commissioner (November 5, 2024, to November 3, 2025):
•The Solid Waste Disposal Authority of Baldwin County, Alabama, Inc.
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BACKGROUND INFORMATION
Background: Alabama General Law, Baldwin County Local Law or other governing instrument requires the Chairman of the Baldwin County Commission to serve on various boards as the Commission's representative, while serving as Chairman. Furthermore, Commissioners serve on various boards due to a variety of requirements or preferences.
REQUIREMENTS FOR EACH BOARD (SUMMARIZED):
Baldwin County Department of Archives and History Advisory Board
Appointment requirement: Chairman of Baldwin County Commission or designee of Baldwin County Commission.
Baldwin County Pretrial Release and Community Corrections Board
Appointment requirement: Chairman of Baldwin County Commission (must rotate annually).
Historic Blakeley Authority
Appointment requirement: Chairman of Baldwin County Commission or Commissioner chosen by Baldwin County Commission.
South Alabama Rural Planning Organization
Appointment requirement: Baldwin County Commission designates the Chairman of the Baldwin County Commission to the Policy Committee of the RPO for service during the respective term of office for each Chairman of the Baldwin County Commission. Any member of the Policy Committee, as designated by the Baldwin County Commission, must be a Baldwin County Commissioner.
Economic Development Authority Board
Appointment requirement: Appointed by Baldwin County Commission, two (2) members who are Baldwin County Commissioners. Term of One (1) member is Three (3) years, Term of One (1) member is One (1) year. In the beginning of this Commission’s term in 2022, the Commission elected to appoint the Industrial and Civic Division Commissioner, and the Commission Chairman and next incoming Industrial and Civic Division Commissioner, to this board annually in order to have continuity on the board.
The Solid Waste Disposal Authority of Baldwin County, Alabama, Inc.
Appointment requirement: Five (5) members, with four (4) members appointed by the Baldwin County Commission and one (1) member the current Industrial and Civic Division Commissioner. Term of each member is for six (6) years with the exception of Seat 5, the term for which shall coincide with that director’s term as Industrial and Civic Division Chair.
Previous Commission action/date:
11/07/2023 BCC Regular Meeting - Annual designations and appointments of Commissioners to various boards.
11/16/2022 BCC Organizational Meeting - Commissioners were appointed to various boards, with certain appointments requiring annual appointments based on the rotation of Commissioners in their various duties and responsibilities
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Department
Action required (list contact persons/addresses if documents are to be mailed or emailed):
1) Correspondence to boards/organizations informing them of the appointments. (Verify contact information is correct and up to date for each board before sending correspondence, update contact info in board header if necessary.)
2) Enter appointments in boards app, have verified.
3) Notify each Commissioner and their Admin. Assistant of board appointments using email template saved in Boards folder. (Assistants to contact the boards/organizations and share Commissioner’s email/other contact info as appropriate in order to coordinate scheduling meetings or other calendar/invites for each board/committee or distribution of relevant information for the Commissioner.)
Additional instructions/notes: N/A