Meeting Type: BCC Regular Meeting
Meeting Date: 11/7/2023
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: Ashlie Rickard, Design Tech I
______________________________________________________________________
ITEM TITLE
Title
Resolution #2024-038 and Project Funding Agreement for ARPA Drinking Water/Wastewater County Road 68 Drainage Project
Body
STAFF RECOMMENDATION
Recommendation
Adopt Resolution #2024-038 and authorize the Chairman to execute an agreement between the Baldwin County Commission and the Alabama Department of Environmental Management (ADEM) for the funding of the County Road 68 Drainage Project, 1900 feet east of County Road 65. (This agreement shall be effective upon full execution and shall be in effect until the project has been completed and reimbursements are complete. This agreement may be terminated by either party upon delivery of thirty (30) day notice of termination.)
End
BACKGROUND INFORMATION
Previous Commission action/date:
August 15, 2023: The Commission approved Highway Department staff to prepare and submit an application to the Alabama Department of Environmental Management (ADEM) for State American Rescue Plan Act (ARPA) funding for crossdrain replacement on County Road 68, 1900 feet east of County Road 65, in Loxley, Alabama; and adopted Resolution #2023-167 committing Baldwin County to the required minimum match or in-kind funds of $162,000.00 if project is awarded; and approved the Chairman to sign any other award or reporting documents, as needed.
Background: The Alabama Department of Environmental Management (ADEM) has awarded a State American Rescue Plan Act (ARPA) funding grant for Stormwater -Drainage Improvements on County Road 68, 1900 feet east of County Road 65, in Loxley replacing an existing crossdrain to improve safety and mitigate flooding impacts. This agreement outlines the terms of the grant award.
FINANCIAL IMPACT
Total cost of recommendation: $405,000.00 - Of this amount, ADEM is providing a 65% match ( $300,000.00) and the County is providing the remaining 35% ($105,000.00).
Budget line item(s) to be used: HW23092.4CONTRCN.4CONTR SRV.MATCH
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Approved by County Attorney (10/30/2023) los
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff have the Commission sign the resolution and agreement and return it to Highway Department (Ashlie Rickard) for submittal to the Alabama Department of Environmental Management.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail correspondence contact: (cover Letter only, no envelope needed)
Mr. Eric Reidy
Permits and Services Division
Alabama Department of Environmental Management
Post Office Box 301463
Montgomery, Alabama 36130-1463
Additional instructions/notes: Administration - Upload agreement to Contracts with Seth Peterson as Originator.