Meeting Type: BCC Regular Meeting
Meeting Date: 10/21/2025
Item Status: New
From: Tara Hazelbaker, Finance Director; Brian Underwood, Grants Director
Submitted by: Katrina Taylor, Grants Administrator
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ITEM TITLE
Title
Resolution #2026-013 - Reallocation of ARPA Funds for Public Works Projects
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the reallocation of American Rescue Plan Act funds in the amount of $95,465.30 from Project No. HW21102000 - Pave County Road 65 from County Road 24 to County Road 28 Project to cover the costs of Change Order #1 for Project No. HW22130 - River Road Drainage Improvement Project; and
2) Adopt Resolution #2026-013 of the Baldwin County Commission allocating such ARPA funds for the aforementioned Public Works projects.
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BACKGROUND INFORMATION
Background: Please note, File ID #26-0105 on this agenda is for approval of Change Order No. 1 for Project HW22130 - River Road Drainage Improvements in the amount of $162,348.80 with Murphree Bridge Corporation. The change order reflects increased plan quantities and does not extend the contract duration. The remaining $66,883.50 balance of the change order will be funded with County funds.
The U.S. Department of the Treasury released the updated guidance on the reobligation of State and Local Fiscal Recovery Funds (SLFRF) from ARPA funds on November 9, 2023. If a project funded by ARPA SLFRF is completed with total project expenditures less than the approved budgeted obligation, the remaining funds can be reallocated to other eligible projects that were obligated by the December 31, 2024, reporting deadline.
The Commission awarded the construction contract for Project No. HW21102000 - Pave County Road 65 from County Road 24 to County Road 28 to the lowest bidder, Mobile Asphalt Company, LLC, in the Bid Amount of $1,019,403.12, on October 15, 2024. The Commission awarded the construction contract for Project No. HW22130 - River Road Drainage Improvement Project to the lowest bidder, Murphree Bridge Corporation, in the Base Bid Amount of $2,067,033.96 plus Bid Additive 1 in the amount of $98,014.00 for a total of $2,165,047.96 on October 15, 2024. Due to the project's completion under budget, $99,142.88 in excess ARPA funds is now available for reallocation to other eligible projects. The County received Change Order #1 for Project No. HW22130 River Road Drainage Improvement Project in the amount of $162,348.80 on October 9, 2025.
Previous Commission action/date: See attached summary of previous ARPA Commission action.
FINANCIAL IMPACT
Total cost of recommendation: N/A - Transfer of ARPA funds
Budget line item(s) to be used: HW22130.4CONTRCN.4CONTR SRV.4CONT299
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Reviewed and approved by IAC/ACCA on October 10, 2025. (KDT)
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff to obtain Chairman’s signature on BCC Resolution. Beth Hodges, Budget Director, to make budget transfer.
Action required (list contact persons/addresses if documents are to be mailed or emailed): cc: Tara Hazelbaker, Beth Hodges, Frank Lundy, Mark Acreman, Lynda Demko, Wanda Gautney, Brian Underwood, Katrina Taylor, Shelby Middleton
Additional instructions/notes: Admin - Upload Resolution and copy internal parties via email.