Meeting Type: BCC Regular Meeting
Meeting Date: 7/1/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Tom Tyler EMA Director; Danon Smith, EMA Deputy Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Contract for Request for Proposals (RFP) for Hazardous Waste Cleanup Services for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award the Request for Proposals (RFP) for Hazardous Waste Cleanup Services to PPM Consultants, Inc., and authorize the Chairman to execute the Contract.
Contract effective upon full execution for a period of thirty-six (36) months.
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BACKGROUND INFORMATION
Background: The Request for Proposals (RFP) were received in the Purchasing Office on June 10, 2025, at 2:00 p.m. Three (3) vendors submitted a proposal and after review by Wanda Gautney, Jeanette Brown, Tom Tyler and Danon Smith, PPM Consultants, Inc., was selected. The RFPs were tabulated on qualifications, completeness of proposal, and cost submitted. The committee feels PPM Consultants, Inc., met the requirements as put forth in the RFP. The Hazardous Waste Cleanup Services will be for a three (3) year period. Baldwin County is required to have a Spill Prevention Control and Counter Measures Plan (SPCC Plan) in accordance with the Environmental Protection Agency (EPA) guidelines for all County backyard fueling sites. The SPCC Plan requires that you list a qualified company to perform the cleanup for any spills that may occur from County owned and operated fueling equipment. In order for the County to be eligible to participate in the Alabama Underground and Aboveground Storage Tank Trust Fund, the County has to have a Spill Prevention Plan in place for all fuel sites located on County property. PPM Consultants, Inc., Standard Rate Schedule is attached for review.
Previous Commission action/date:
05/06/2025 meeting: 1) Approved the Request for Proposals (RFP) for Hazardous Waste Cleanup Services and authorize the Purchasing Director to advertise the RFP; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the RFP is advertised.
FINANCIAL IMPACT
Total cost of recommendation: Various
Budget line item(s) to be used: Various Department Budgets if a cleanup is necessary
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Professional Services Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/01/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendors
Additional instructions/notes: Administration - Upload to Contracts