Meeting Type: BCC Regular Meeting
Meeting Date: 8/20/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Brian Underwood, Grants Director; Patrick Addison, PH&J Architects, Inc.
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Construction of New Mental Health Holding Cells at Baldwin County Corrections Center and Juvenile Detention Center Located in Bay Minette, Alabama, for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Award the bid for Construction of New Mental Health Holding Cells at the Baldwin County Corrections Center and the Juvenile Detention Center located in Bay Minette, Alabama, to the lowest responsible and responsive bidder, Tindle Construction, LLC, in the bid amount of $3,900,000.00; Construction time: 240 calendar days; and
2) Authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on July 24, 2024, at 2:00 p.m. Two (2) bids were received. The lowest bid was received from Tindle Construction, LLC, in the bid amount of $3,900,000.00. The Architect, Patrick Addison, with PH&J Architects, Inc., reviewed the bid responses and has submitted a certified bid tabulation and a letter recommending that the bid be awarded to the lowest responsible and responsive bidder, Tindle Construction, LLC, in the amount of $3,900,000.00. Bid Tabulation attached for review. Funding will be from ARPA funds. See attached Summary of Previous ARPA Commission Action.
Previous Commission action/date:
12/19/2023 meeting: The Commission approved the project for a new mental health holding area at the Baldwin County Corrections Center and authorized the Architect, PH&J Architects, Inc., to submit for Commission approval an AIA Agreement for Architectural and Design Services. Funding will be from the ARPA funds. Estimated construction cost $3,469,002.86 including the Juvenile Detention Mental Health Area.
12/20/2022 meeting: The Commission approved a Contract with PH&J Architects, Inc., for a Feasibility Study relating to the design of a new mental health holding area in the Baldwin County Corrections Center. The Architect, Patrick Addison, presented his study for the renovations of Holding Areas L, M, and N for the new mental health area in an estimated cost of $3,314,750.10 plus $154,252.76 for Security Equipment for an estimated construction cost of $3,469,002.86 including the Juvenile Detention Center mental health area. The Commission budgeted $1,000,000.00 of ARPA funds for this project. The ARPA funds that were originally budgeted for the Touchless Upgrades can be used to help fund this project. Feasibility Study from PH&J Architects was attached for review. A Resolution will follow at a later date for allocation of ARPA funds to cover the complete estimated construction cost of the mental health holding area.
FINANCIAL IMPACT
Total cost of recommendation: $3,900,000.00
Budget line item(s) to be used: FARPJAIL23-9ARPA-0JAIL-0CO/BUILD
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Katherine Jessip, Attorney ACCA
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/20/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractors
Additional instructions/notes: N/A