Meeting Type: BCC Regular Meeting
Meeting Date: 4/16/2019
Item Status: New
From: Zachary M. Hood, Director
Submitted by: Terri Gray, Administrative Support Specialist
______________________________________________________________________
ITEM TITLE
Title
Baldwin County 2019 Preparedness Expo Promotional Items
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) At the request of Baldwin County Emergency Management Agency Director, authorize the Baldwin County Emergency Management Agency to purchase various promotional items (such as, ink pens, pencils, rulers, stress balls, lanyards and keychains), in the amount not to exceed $5,856.09, for the 2019 Baldwin County Preparedness Expo scheduled for May 15, 2019; and
2) Determine that a public purpose will be served through the dissemination of the promotional items to the general public, free-of-charge, to promote disaster preparedness in Baldwin County, Alabama. The promotional items will promote Baldwin County’s resilience and educational opportunities, including, but not limited to, its disaster education, disaster planning and preparation, mitigation education; further, said increased promotion strengthening the furtherance of community resiliency following disaster impacts benefiting the county’s economy.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The 2019 Baldwin County Preparedness Expo is a free, public event designed to connect residents and business owners with local resources intended to educate and promote preparedness and planning for emergencies and disasters. The agency has worked collaboratively with municipal partners to host a county-wide event to allow citizens an opportunity to become knowledgeable on hazards and threats that may impact our area. The Expo will include private, public sector, and volunteer organizations that possess a vital role in disaster planning, response, and mitigation efforts.
The promotional items will include items which will be purchased from the approved vendors, 4-Imprint and/or Staples. All items will be free to the public.
The appropriation for said promotional items was approved by the Baldwin County Commission in the Fiscal Year 2018-2019 Budget as an endeavor which, in the judgment of this honorable county governing body, is worthy, in the best interest of the county.
FINANCIAL IMPACT
Total cost of recommendation: Not to exceed $5,856.09
Budget line item(s) to be used: 52300.5253.01
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Baldwin County EMA Staff, Purchasing Department - purchase orders
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A