Meeting Type: BCC Regular Meeting
Meeting Date: 11/7/2023
Item Status: New
From: Wanda Gautney, Purchasing Director / Sheriff Hoss Mack / Chief Anthony Lowery
Submitted by: Susan Kilby-Aaron, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG23-60 - Purchase of Three (3) New 2023 Chevrolet Tahoes 4WD LS or Equivalent for the Baldwin County Sheriff's Office
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Purchasing Director to not re-bid Bid #WG23-60 for the Purchase of Three (3) New 2023 Chevrolet Tahoes 4WD LS or Equivalent for the Baldwin County Sheriff’s Office due to no bids received; and
2) Authorize staff to issue a purchase order utilizing the State of Alabama Contract to purchase three (3) New 2024 Ford Expeditions off state bid which are currently available to be reimbursed by the Baldwin County Sheriff’s Office Discretionary fund.
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BACKGROUND INFORMATION
Background: Bids were due to be opened in the Purchasing Conference Room on October 12, 2023, at 1:30 P.M. No bids were received for the Purchase of Three (3) New 2023 Chevrolet Tahoes 4WD LS or Equivalent.
The Honorable Huey "Hoss" Mack, Baldwin County Sheriff, has requested to purchase comparable vehicles off state bid for three (3) New 2024 Ford Expeditions to be paid from the Sheriff’s Office Discretionary fund. The Sheriff’s Office will reimburse the Commission for the purchase of vehicles.
Previous Commission action/date:
09/19/2023 meeting: Approved the specifications and authorized the Purchasing Director to place a competitive bid for the purchase of three (3) New 2023 Chevrolet Tahoes 4WD LS or equivalent for the Baldwin County Sheriff's Office; and further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
FINANCIAL IMPACT
Total cost of recommendation: $165,165.00 ($55,055.00 each)
Budget line item(s) to be used: 10052100.55500 (Baldwin County Sheriff’s Office to reimburse Commission from Discretionary Fund)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/07/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Notify Sheriff’s Office and Issue Purchase Order
Additional instructions/notes: N/A