Meeting Type: BCC Regular Meeting
Meeting Date: 4/1/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Teddy Faust, Baldwin County Revenue Commissioner; Walt Lindsey, Chief Appraiser
Submitted by: Jeanette Brown, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Contract Extension for Personal Property Consultant Services for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Extend the Contract for Personal Property Consultant Services with Lisa A. Hobart, LLC, for an additional twelve (12) months at the same prices, terms, and conditions stated in the original award approved May 2, 2023. The contract extension will expire on May 25, 2026.
End
BACKGROUND INFORMATION
Background: The Baldwin County Revenue Commissioner is requesting to extend the contract for Personal Property Consultant Services for an additional twelve (12) months. The contract included an option to extend the contract for two (2) additional twelve (12) month periods, if the Vendor agrees, at the same prices and terms as the original contract award approved May 2, 2023. Lisa A. Hobart, LLC, submitted an email agreeing to extend the contract for twelve (12) months. This will be the second contract extension. Contract attached for review.
Previous Commission action/date:
03/19/2024 meeting: Extended the Contract for Personal Property Consultant Services with Lisa A. Hobart, LLC, for an additional twelve (12) months at the same prices, terms, and conditions stated in the original award dated May 2, 2023. The new contract extension will expire on May 25, 2025.
05/02/2023 meeting: Awarded the Request for Proposals (RFP) for Personal Property Consultant Services to Lisa A. Hobart, LLC, per the Award Listing and authorize the Chairman to execute the Contract for twelve (12) months, with an option to issue two (2) additional twelve (12) month contract extensions. (Contract effective upon full execution.)
03/07/2023 meeting: Approved the Request for Proposals (RFP) for Personal Property Consultant Services and authorized the Purchasing Director to advertise RFP; and further, authorized the Chairman/Purchasing Division Commissioner for the BCC to approve any necessary addendums or clarifications if required after the RFP was advertised.
FINANCIAL IMPACT
Total cost of recommendation: $52,800.00 (Estimated Costs)
Budget line item(s) to be used: 12051810.51500 - Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/01/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: Administration - extend contract (7537) and set reminders.