Meeting Type: BCC Regular Meeting
Meeting Date: 9/3/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Junius Long, Building Facilities Coordinator
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG24-42 - Provision of HVAC Chiller Annual Preventative Maintenance Services for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award Bid #WG24-42 for the Provision of HVAC Chiller Annual Preventative Maintenance Services for the Baldwin County Commission to the lowest bidder, Star Service, Inc. of Mobile, as per the Award Listing and authorize the Chairman to execute the Contract. The Contract shall be effective immediately upon the same date as its full execution for a period of twelve (12) months with an option to extend for two (2) additional twelve (12) month terms.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on August 21, 2024, at 1:30 P.M. Four (4) bids were received. Staff recommends the Commission award the bid for the Provision of HVAC Chiller Annual Preventative Maintenance Services to the lowest bidder, Star Service, Inc. of Mobile, as per the Award Listing. Bid Tabulation is attached for review.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $12,992.00 per year
Budget line item(s) to be used: 10051995.52310
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Professional & Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 09/03/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A