Meeting Type: BCC Regular Meeting
Meeting Date: 11/7/2023
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: Stacy Appleton, Design Tech III
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ITEM TITLE
Title
Agreement with ALDOT for the Transfer of Certain Public Roads Maintenance Responsibilities and Access Management Responsibilities
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Authorize the Chairman to execute an agreement between the State of Alabama Department of Transportation (ALDOT) and Baldwin County Commission for the transfer of maintenance responsibilities and access management responsibilities for portions of the Baldwin Beach Express, Foley Beach Express, Roscoe Road and County Road 4; and
2) Authorize the Chairman to execute quitclaim deeds, attached as Exhibits to the agreement, conveying any and all right and title to that portion of right-of-way owned by Baldwin County on the Baldwin Beach Express, Foley Beach Express, Roscoe Road and County Road 4 to ALDOT; and
3) Authorize the Chairman to execute any other documents related to the transfer of maintenance responsibilities and access management responsibilities for these roads.
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BACKGROUND INFORMATION
Background: Conveying portions of the Baldwin Beach Express (BBE), Foley Beach Express (FBE), Roscoe Road and County Road 4 to the State of Alabama Department of Transportation (ALDOT) and assigning certain obligations with respect to the County’s part of the FBE under the Tri-Party Agreement, the Mutual Assignment and the Access Management Plan to ALDOT would result in substantial cost savings to the County and reduce the administrative burdens of the County with respect to the roads.
ALDOT has indicated they would be willing to accept ownership of the roads and thereby assume responsibility for the maintenance and repair of the roads and willing to assume the County’s obligations under the Tri-Party Agreement, the Mutual Assignment and the Access Management Plan.
Previous Commission action/date: May 2, 2023 - Adopted Resolution #2023-105 authorizing the transfer of portions of the Foley Beach Express, Baldwin Beach Express, Roscoe Road and County Road 4 to the Alabama Department of Transportation.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Approved by County Attorney (10/30/2023) los
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff prepare correspondence and have Chairman sign agreement and quitclaim deeds. Return correspondence, agreement, and deeds to Lisa Sangster (Highway Department).
Highway Department Right-of-Way staff will record quitclaim deeds. A copy of the recorded quitclaim deeds will be sent to Administration Staff.
Agreement will be submitted to ALDOT for execution.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Contact:
Mr. John R. Cooper
Transportation Director
Alabama Department of Transportation
1409 Coliseum Boulevard
Montgomery, Alabama 36130
Additional instructions/notes: Administration - add to tickler for agreement and recorded quitclaim deeds.