Meeting Type: BCC Regular Meeting
Meeting Date: 11/17/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Zach Hood, Emergency Management Agency Director
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-50A - Purchase of Three (3) New Steel Storage Containers for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Reject the bid received for the Purchase of Three (3) New Steel Storage Containers because the bid price exceeded the amount budgeted for this purchase.
End
BACKGROUND INFORMATION
Previous Commission action/date:
9/1/2020 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Purchase of Three (3) New Steel Storage Containers; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
10/6/2020 meeting: 1) Authorized the Purchasing Director to re-bid for the Purchase of Three (3) New Steel Storage Containers for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
Background: Bids were opened in the Purchasing Conference Room on October 21, 2020 at 1:30 P.M. One (1) bid was received, from Quick Buildings Modular, LLC in the amount of $8,530.00 per unit for a total of $25,590.00 for three (3) containers. Staff recommendation is to reject the bid and pursue the purchase of the storage containers at a later date because the bid amount exceeded the amount budgeted for this purchase.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/17/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to bidder
Additional instructions/notes: N/A