Meeting Type: BCC Regular Meeting
Meeting Date: 12/3/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Contract Relating to the Request for Qualifications (RFQ) for Engineering / Environmental Services for Scenic 98 Bridge Replacement in Point Clear, Alabama, for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Contract with Volkert, Inc., for the Engineering / Environmental Services for Scenic 98 Bridge Replacement in Point Clear, Alabama, in the amount of $395,297.00; and
2) Authorize the Chairman to execute the Contract.
End
BACKGROUND INFORMATION
Background: The Commission, during their September 3, 2024, regular meeting authorized County staff to begin contract negotiations with Volkert, Inc., so that a final recommendation could be brought to the Commission for approval. Volkert, Inc., has submitted a Fee Proposal for the Engineering / Environmental Services for Scenic Highway 98 Bridge Replacement in Point Clear in the amount of $395,297.00. Staff recommends that the Commission approve the Contract in the amount of $395,297.00 and authorize the Chairman to execute the Contract.
See attached Summary of Previous ARPA Commission Action.
Previous Commission action/date:
09/03/2024 meeting: Authorized staff to begin negotiations with Volkert, Inc., so that a final recommendation for award can be made to the Baldwin County Commission for the Engineering Services for Scenic Highway 98 Bridge Replacement in Point Clear, Alabama.
07/02/2024 meeting: Approved the RFQ for Engineering Services for Scenic Highway 98 Bridge Replacement in Point Clear and authorize the Purchasing Director to advertise the RFQ.
06/18/2024 meeting: 1) Approved the allocation of American Rescue Plan Act (ARPA) Revenue Replacement Funds in the amount of $400,000.00 for the cost of the contracted engineering design professional services for the Scenic Highway 98 Bridge Replacement Project in Point Clear; and 2) Adopted Resolution #2024-123 of the Baldwin County Commission allocating up to $400,000.00 of ARPA Revenue Replacement Funds for the contracted engineering design professional services costs for the Scenic Highway 98 Bridge Replacement Project. 06/18/2024 meeting: 1) Approved the allocation of ARPA Revenue Replacement Funds in the amount of $400,000.00 for the cost of the contracted engineering design professional services for the Scenic Highway 98 Bridge Replacement Project in Point Clear; and 2) Adopted Resolution #2024-123 of the Baldwin County Commission allocating up to $400,000.00 of ARPA Revenue Replacement Funds for the contracted engineering design professional services costs for the Scenic Highway 98 Bridge Replacement Project.
FINANCIAL IMPACT
Total cost of recommendation: $395,297.00
Budget line item(s) to be used: HW24106-1PRECN-1CONTR SRV-1CONT298
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Professional Contract
Reviewed/approved by: Katherine Jessip, ACCA Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 12/03/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A