Meeting Type: BCC Regular Meeting
Meeting Date: 2/19/2026
Item Status: New
From: Brian Peacock, CIS Director / Harry D’Olive, Probate Judge
Submitted by: Susan Marino, CIS Director
______________________________________________________________________
ITEM TITLE
Title
Data and Image Sublicense Consent Agreement with Neumo Tax & Licensing, LLC d/b/a Neumo for Baldwin County Probate Office
End
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Data and Image Sublicense Consent Agreement between Neumo Tax & Licensing, LLC d/b/a Neumo, and Baldwin County Commission for the Baldwin County Probate Office, which allows Baldwin Realtors limited access to certain official land record data, indexes, and document images.
The term of this Agreement shall be effective February 19, 2026, for a period of three (3) years.
End
BACKGROUND INFORMATION
Background: The Honorable Probate Judge Harry D’Olive is requesting approval of the Data and Image Sublicense Consent Agreement with Neumo. The County is the lawful custodian of certain official land record data, indexes, and document images (collectively, the “Records”), which are maintained in accordance with applicable state law and public records requirements. Neumo (formerly known as GovOS) has requested the County’s consent to sublicense limited access to the records to Baldwin Realtors for lawful business and informational purposes related to real estate services.
Any sublicensed use of the Records shall remain subject to all applicable laws, public records requirements, confidentiality obligations, data security standards, and use restrictions imposed by the County or required by law. Neumo shall remain fully responsible for ensuring that Baldwin Realtors’ access to and use of the records complies with these requirements.
The financial terms include a rate for this service of $5,000.00 a year. Neumo will retain 50% of the fees generated to provide the bulk records service of $2,500.00. The remaining $2,500.00 will be credited to the Baldwin County Probate Office.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration to email correspondence and executed agreement. CIS Staff to coordinate to implement the agreement.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration to have the Chairman and Judge of Probate execute the agreement and email executed copy to:
Vince O’Rourke - Neumo Representative - vince.orourke@govos.com
cc: Brian Peacock, Harry D’Olive, and Susan Marino
Additional instructions/notes: Admin - Upload to Contracts