Meeting Type: BCC Regular Meeting
Meeting Date: 7/18/2023
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Marino, CIS Business Manager
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ITEM TITLE
Title
Insightsoftware, LLC - Subscription Agreement for Spreadsheet Server Support
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute a Subscription Agreement between Baldwin County Commission and Insightsoftware, LLC for Spreadsheet Server Support.
This agreement shall become effective on the day it is executed by both parties for a term of thirty-six (36) months at a total cost of $34,483.58.
Either party may also terminate the Agreement and any license granted herein upon thirty (30) days’ written notice.
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BACKGROUND INFORMATION
Background: Agreement forthcoming from staff due to revisions of renewal terms. Insightsoftware is currently being utilized by multiple departments within Baldwin County Commission. The Subscription Agreement is being offered by Insightsoftware, LLC to Baldwin County Commission to lock current rates for three (3) years.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: Annual cost as follows: year one (1) $10,418.00; year two (2) $11,459.80; and year three (3) $12,605.78 for a total cost of $34,483.58.
Budget line item(s) to be used: 10051965.52351
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Awaiting Legal Review by Brad Hicks
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff to prepare correspondence and email executed Subscription Agreement document to provider.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration Staff email executed Agreement to:
Carl Andrade - Carl.Andrade@insightsoftware.com
Additional instructions/notes: N/A