Meeting Type: BCC Regular Meeting
Meeting Date: 7/5/2023
Item Status: New
From: Wanda Gautney, Purchasing Director / Teddy Faust, Revenue Commissioner
Submitted by: Susan Kilby-Aaron, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG22-46 - Provision of Off-site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Revenue Commission
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STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid #WG22-46 - Provision for Off-site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Revenue Commission with Peregrine Corporation, for an additional twelve (12) months at the same prices, terms and conditions as stated in the original bid award on August 2, 2022. The new extension will expire on August 2, 2024.
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BACKGROUND INFORMATION
Background: Teddy Faust, Baldwin County Revenue Commissioner is requesting the Baldwin County Commission extend the bid for the Provision for Off-site Printing, Imaging and Mailing of Tax Notices with Peregrine Corporation, that was awarded on August 2, 2022. The bid specifications contained a stipulation that the bid could be extended for up to two (2) additional years (2023 and 2024), in twelve (12) month increments by the Commission at their option, acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions as stated in the bid. The vendor, Peregrine Corporation, has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The proposed extension will expire on August 2, 2024. Award Listing attached for review.
Previous Commission action/date:
08/02/2022 meeting: Awarded the bid to the lowest bidder, Peregrine Corporation, for the Provision of Off-site Printing, Imaging and Mailing of Tax Notices.
06/21/2022 meeting: Approved the specifications and authorized the Purchasing Manager to place a competitive bid for the Provision of Off-site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Commission; and further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums for clarifications if required after the bid was advertised.
FINANCIAL IMPACT
Total cost of recommendation: Approximately $158,000.00
Budget line item(s) to be used: 10051600 & 12051810
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/05/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A