Meeting Type: BCC Regular Meeting
Meeting Date: 5/21/2024
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: Stacy Appleton, Design Tech III
______________________________________________________________________
ITEM TITLE
Title
East Central Baldwin Water Authority - Supplemental Reimbursable Utility Agreements
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute Supplemental Reimbursable Utility Agreements between the Baldwin County Commission and East Central Baldwin Water Authority for the following Federal Highway Administration (FHWA) Emergency Repair (ER) projects for Hurricane Sally emergency/permanent repairs due to the cost increase in relocation efforts:
1) Project ERPR-9072(974) / HW22167 Culvert Replacement on County Road 112; 4,138 feet east of Barrineau Park Road. Total supplemental estimate cost of this relocation is $22,625.00 with Alabama Department of Transportation (ALDOT) providing $18,100.00 (80%) and Baldwin County providing the remaining $4,525.00 (20%); and
2) Project ERPR-9072(967) / HW22168 Culvert Replacement on County Road 112; 2,223 feet west of Barrineau Park Road. Total supplemental estimate cost of this relocation is $20,985.00 with ALDOT providing $16,788.00 (80%) and Baldwin County providing the remaining $4,197.00 (20%); and
3) Project ERPR-9072(973) / HW22169 Culvert Replacement on County Road 87; 2,140 feet south of Seed Orchard Road. Total supplemental estimate cost of this relocation is $25,210.00 with ALDOT providing $20,168.00 (80%) and Baldwin County providing the remaining $5,042.00 (20%); and
4) Project ERPR-9072(972) / HW22170 Culvert Replacement on County Road 87; 765 feet north of Seed Orchard Road. Total supplemental estimate cost of this relocation is $25,210.00 with ALDOT providing $20,168.00 (80%) and Baldwin County providing the remaining $5,042.00 (20%); and
5) Project ERPR-9072(971) / HW22171 Culvert Replacement on County Road 83; 990 feet south of Woerner Road. Total supplemental estimate cost of this relocation is $19,000.00 with ALDOT providing $15,200.00 (80%) and Baldwin County providing the remaining $3,800.00 (20%); and
6) Project ERPR-9072(970) / HW22172 Culvert Replacement on County Road 32; 2,680 feet east of County Road 83. Total supplemental estimate cost of this relocation is $27,850.00 with ALDOT providing $22,280.00 (80%) and Baldwin County providing the remaining $5,570.00 (20%); and
7) Project ERPR-9072(988) / HW22173 Culvert Replacement on County Road 32; 1,085 feet east of County Road 87. The total supplemental estimate cost of this relocation is $17,800.00 with ALDOT providing $14,240.00 (80%) and Baldwin County providing the remaining $3,560.00 (20%).
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BACKGROUND INFORMATION
Background: East Central Baldwin Water Authority accepted bids for utility relocation of Federal Highway (FHWA) Emergency Repair (ER) projects for Hurricane Sally emergency/permanent repairs. Due to an increase in utility relocation costs, the bids exceeded the 20% overrun threshold of the original amount allocated by the Alabama Department of Transportation.
Previous Commission action/date:
July 18, 2023 - Regarding the Federal Highway (FHWA) Emergency Repair (ER) projects for Hurricane Sally emergency/permanent repairs, the Commission approved the following Reimbursable Utility Agreements between the Baldwin County Commission and the East Central Baldwin Water Authority for the relocation of utilities to complete the following projects:
1) Project ERPR-9072(974) / HW22167 Culvert Replacement on County Road 112; 4,138 feet east of Barrineau Park Road. Total cost of this relocation is $25,700.00 with Alabama Department of Transportation (ALDOT) providing $20,560.00 (80%) and Baldwin County providing the remaining $5,140.00 (20%); and
2) Project ERPR-9072(967) / HW22168 Culvert Replacement on County Road 112; 2,223 feet west of Barrineau Park Road. Total cost of this relocation is $23,100.00 with ALDOT providing $18,480.00 (80%) and Baldwin County providing the remaining $4,620.00 (20%); and
3) Project ERPR-9072(973) / HW22169 Culvert Replacement on County Road 87; 2,140 feet south of Seed Orchard Road. Total cost of this relocation is $31,600.00 with ALDOT providing $25,280.00 (80%) and Baldwin County providing the remaining $6,320.00 (20%); and
4) Project ERPR-9072(972) / HW22170 Culvert Replacement on County Road 87; 765 feet north of Seed Orchard Road. Total cost of this relocation is $31,600.00 ALDOT providing $25,280.00 (80%) and Baldwin County providing the remaining $6,320.00 (20%); and
5) Project ERPR-9072(971) / HW22171 Culvert Replacement on County Road 83; 990 feet south of Woerner Road. Total cost of this relocation is $25,100.00 with ALDOT providing $20,080.00 (80%) and Baldwin County providing the remaining $5,020.00 (20%); and
6) Project ERPR-9072(970) / HW22172 Culvert Replacement on County Road 32; 2,680 feet east of County Road 83. Total cost of this relocation is $33,200.00 with ALDOT providing $26,560.00 (80%) and Baldwin County providing the remaining $6,640.00 (20%); and
7) Project ERPR-9072(988) / HW22173 Culvert Replacement on County Road 32; 1,085 feet east of County Road 87. Total cost of this relocation is $20,300.00 with ALDOT providing $16,240.00 (80%) and Baldwin County providing the remaining $4,060.00 (20%).
July 19, 2022 - Regarding the Federal Highway (FHWA) Emergency Repair (ER) projects for Hurricane Sally emergency/permanent repairs, the Commission adopted the following resolutions and approved corresponding preliminary engineering and construction funding agreements between the Alabama Department of Transportation (ALDOT) and the Baldwin County Commission, including the following:
Resolution #2022-132 - HW22167/County Road 112 (4,138 feet east of Barrineau Park Road)
Resolution #2022-131 - HW22168/County Road 112 (2,223 feet west of Barrineau Park Road)
Resolution #2022-130 - HW22169/County Road 87 (2,140 feet south of Seed Orchard Road)
Resolution #2022-129 - HW22170/County Road 87 (765 feet north of Seed Orchard Road)
Resolution #2022-128 - HW22171/County Road 83 (990 feet south of Woerner Road)
Resolution #2022-127 - HW22172/County Road 32 (2,680 feet east of County Road 83)
Resolution #2022-126 - HW22173/County Road 32 (1,085 feet east of County Road 87)
The Commission also approved and authorized the Purchasing Manager to place a competitive bid for each project once final plans and contracts are complete.
FINANCIAL IMPACT
Total cost of recommendation: $158,680 with ALDOT providing $126,944 (80%) and Baldwin County providing the remaining $31,736 (20%).
Budget line item(s) to be used:
HW22167-3UTILITY-3CONTRSRV-3CONTRACT - $4,525.00
HW22168-3UTILITY-3CONTRSRV-3CONTRACT - $4,197.00
HW22169-3UTILITY-3CONTRSRV-3CONTRACT - $5,042.00
HW22170-3UTILITY-3CONTRSRV-3CONTRACT - $5,042.00
HW22171-3UTILITY-3CONTRSRV-3CONTRACT - $3,800.00
HW22172-3UTILITY-3CONTRSRV-3CONTRACT - $5,570.00
HW22173-3UTILITY-3CONTRSRV-3CONTRACT - $3,560.00
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: N/A
Additional comments: Standard ALDOT funding agreements
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administrative Staff have the Chairman sign the supplemental agreements and return to Highway Department (Stacy Appleton) for submittal to the Alabama Department of Transportation.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Address correspondence to:
Macy Taylor, P.E.
Assistant Local County Transportation Engineer
Alabama Department of Transportation
Mobile Area - Southwest Region
1701 I-65 West Service Road North
Mobile, Alabama 36618-1109
Additional instructions/notes: Administration Staff upload agreements to Contracts with Stacy Appleton as Originator.