Meeting Type: BCC Regular Meeting
Meeting Date: 8/5/2025
Item Status: New
From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director/Teddy Faust, Revenue Commissioner
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Amendment No. 1 to the Contract for Baldwin County 2023 Digital Orthophoto Acquisition
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute Amendment No. 1 to the original Contract between the Baldwin County Commission and Pictometry International Corporation, d/b/a EagleView in the amount of $297,390.12 for Digital Countywide Orthophotos Acquisition for a 2025 fall flyover.
The funding source for this project will be Reappraisal budget (12051810.51500).
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BACKGROUND INFORMATION
Background: Staff is presenting to the Commission for approval an Amendment to the original Contract between the Baldwin County Commission and Pictometry International Corporation, d/b/a EagleView for digital countywide orthophotos acquisition for a 2025 fall flyover in the amount of $297,390.12. The original contract for the 2023 Digital Countywide Orthophotos Acquisition was approved on December 20, 2022, in the amount of $1,260,742.87 for a period of three (3) years. The original contract included three (3) flyovers: 1st flyover beginning January 2023, 2nd flyover January 2024, and the 3rd flyover January 2025. This flyover is in addition to the original flyovers. The cost of the Amendment is $297,390.12. Staff recommendation is to approve and authorize the Chairman to execute the Amendment.
The original contract amount was $1,260,742.87. Including the Amendment in the amount $1,540.00 approved March 5, 2025, and this Amendment, the new contract amount will be $1,559,662.99.
The funding source for this project will be Reappraisal budget (12051810.51500).
Previous Commission action/date:
03/05/2025 meeting: Approved and authorized the Chairman to execute the Amendment to the original Contract between the BCC and Pictometry International Corporation, d/b/a Eagleview in the amount of $1,540.00 for acquisition orthophotos of the Baldwin County Mega Site. The funding source for this project will be Reappraisal budget (12051810.51500).
12/20/2022 meeting: Approved and authorize the Chairman to execute the Contract with Pictometry International Corporation, d/b/a Eagleview for the 2023 Digital Countywide Orthophotos Acquisition in the amount of $1,260,742.87. The funding source for this project will be Reappraisal budget (12051810.51500). (Contract effective for 3 years beginning the date of full execution).
06/21/2022 meeting: Authorized the Purchasing Director to advertise the Request for Qualifications (RFQ) for the acquisition of countywide orthophotos and optional building footprint data. The BCC has maintained a full suite of GIS data dating back to 1996.
FINANCIAL IMPACT
Total cost of recommendation: $297,390.12
Budget line item(s) to be used: 12051810.51500 Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 8/05/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: Admin - Append to Contract #7260