Meeting Type: BCC Regular Meeting
Meeting Date: 11/21/2023
Item Status: New
From: Huey Hoss Mack, Sheriff of Baldwin County
Submitted by: Kimberly Kelly, Director of Finance, BCSO
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ITEM TITLE
Title
Sheriff’s Office - Submission of Equitable Sharing Agreement and Certification Report to Department of Justice and Department of Treasury for Fiscal Year Ending September 30, 2023
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Baldwin County Sheriff’s Office (BCSO) to submit the Equitable Sharing Agreement and Certification Report for Fiscal Year 2022-2023, to the U.S. Department of Justice, detailing the funds received and spent by the BCSO from federal forfeited cash received from cases that the BCSO has participated in during the Fiscal Year 2022-2023; and
2) Authorize Kimberly Kelly, Director of Finance for the BCSO, to upload the agreement to the Department of Justice through their eShare portal.
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BACKGROUND INFORMATION
Background: The Baldwin County Sheriff’s Office (BCSO) participates in the Federal Equitable Sharing Program with the Department of Justice and The Department of Treasury. The BCSO receives forfeited cash and property from federal cases.
An annual report is required to be submitted within sixty (60) days of the fiscal year end to the Department of Justice and Treasury showing the amount of funds the BCSO received and how those funds were used. The Office of Examiners of Public Accounts audits this account each year when the Baldwin County Commission is audited.
Previous Commission action/date: 11/16/2022 - Last BCC Equitable Sharing Agreement approved.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: BCC Administrative staff and Kimberly Kelly, Director of Finance.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Kimberly Kelly will provide original agreement executed by Sheriff Huey Hoss Mack. Administrative staff of BCC will have chairman sign, seal, and send fully executed agreement to Kimberly Kelly at BCSO.
Kimberly Kelly will upload the executed agreement to the Department of Justice and will provide the Baldwin County Commission verification for their records that were uploaded and accepted by the Department of Justice.
Additional instructions/notes: Admin - Upload agreement to Contracts after Kim sends verification.