Meeting Type: BCC Regular Meeting
Meeting Date: 7/5/2023
Item Status: New
From: Wanda Gautney, Purchasing Director; Terri Graham, Development and Environmental Director; Ed Fox, Landfill Manager; Daniel Wells, CDG Engineers & Associates, Inc.
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Construction of Magnolia Landfill Facility Entrance Scales for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Reject the bid received from G. T. Michelli Company, Inc., for the construction of Magnolia Landfill Facility Entrance Scales and authorize the Purchasing Director and Engineer to negotiate with the bidder for a lower bid amount. A final recommendation will be brought back to the Commission for award.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on June 13, 2023, at 2:00 P.M. One (1) bid was received. The bid price received from G. T. Michelli Company, Inc., exceeded the approved budget amount. Alabama Code Section 39-2-6 (b) of the Alabama Public Works Law states “If no bids or only one bid is received at the time stated in the advertisement for bids, the awarding authority may advertise for and seek other competitive bids, or the awarding authority may direct that the work shall be done by force account under its direction and control or, with the exception of the Department of Transportation, the awarding authority may negotiate for the work through the receipt of informal bids not subject to the requirements of this section. Where only one responsible and responsive bid has been received, any negotiation for the work shall be for a price lower than that bid.
The Engineer, Daniel Wells, reviewed the bid received from G. T. Michelli Company, Inc., and is requesting in writing the Commission reject the bid and authorize staff to negotiate with the bidder for a lower bid price. A recommendation will be brought back to the Commission for a final award.
Previous Commission action/date:
05/02/2023 meeting: Approved the final designs of the Baldwin County Magnolia Landfill Facility Entrance Utilities, Scalehouse and three (3) Scales and authorized the Purchasing Director and Engineer to bid the projects.
09/20/2022 meeting: Adopted Resolution #2022-165 of the Baldwin County Commission which adopts the Baldwin County Fiscal Year 2022-2023 Budget and approved the decision item lists for Fiscal Year 2023 that correlate with Resolution #2022-165.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/05/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Engineer
Additional instructions/notes: N/A