Meeting Type: BCC Regular Meeting
Meeting Date: 4/21/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Probate Judge Harry D’Olive
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Proposal / Services Order Form with GovOS, Inc. for Probate Office Historical Marriage Record Upload Conversion for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Proposal / Services Order Form with GovOS, Inc., in the estimated amount of $7,000.00 for the Probate Office Historical Marriage Record Upload Conversion.
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BACKGROUND INFORMATION
Background: Probate Judge Harry D’Olive requests that the Commission approve the Proposal / Services Order Form with GovOS, Inc., in the estimated amount of $7,000.00 for transitioning marriage recordings from Ingenuity to GovOS which will include the migration of historical data and documents between systems.
This project will be funded from Probate Data Processing Fund 721.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $7,000.00 Estimated Amount
Budget line item(s) to be used: 72158400.51500 Data Processing Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/21/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A