Meeting Type: BCC Regular Meeting
Meeting Date: 12/3/2024
Item Status: New
From: Roger H. Rendleman, County Administrator; Brian Underwood, Grants Director
Submitted by: Katrina Taylor, Grants Administrator
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ITEM TITLE
Title
Resolution #2025-050 - Allocation of ARPA Funds for Public Works Projects
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the reimbursement from LaBella Associates, D.P.C., in the amount of $56,441.39 for the overpayments of American Rescue Plan Act (ARPA) funds for professional design services for the Bay Minette Probate and Foley Courthouse HVAC projects; and
2) Approve the reallocation of these ARPA funds to the Queuing Structure project at the Baldwin County Courthouse in the amount of $3,250.00, and to the CR-65 drainage improvement water infrastructure project in the amount of $53,191.39; and
3) Adopt Resolution #2025-050 of the Baldwin County Commission allocating such ARPA funds for the listed Public Works projects.
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BACKGROUND INFORMATION
Background: Commission Resolution #2023-012 dated October 4, 2022, allocated $70,000 in ARPA funds for professional design services to be provided by LaBella Associates, D.P.C., for the improvements to the ventilation system servicing the County-owned Probate Office building, which was based upon an initial cost estimate, and approved the professional services contract with LaBella Associates, D.P.C. Commission Resolution #2023-010 dated October 3, 2023, allocated $120,000 in ARPA funds for professional design services to be provided by LaBella Associates, D.P.C., for the Baldwin County Foley Satellite Courthouse building for ventilation system upgrades, which was based upon an initial cost estimate for the Foley Courthouse, and approved the Professional Design Services Contract with LaBella Associates, D.P.C. Following the solicitation of bids for both the Probate Office Project and the Foley Courthouse Project consistent with the Public Works law, the bids received were well under budget; and in accordance with Agreement provisions 7. a. i. and 7. a. ii., of the contracts, the Commission sought an adjustment of the costs of professional services provided by LaBella Associates, D.P.C., to more closely coincide with the actual contracted ventilation system improvements construction project costs. The Commission has negotiated with LaBella Associates, D.P.C., and reached an understanding that LaBella Associates, D.P.C. agrees to reimburse the Commission in the amount of $56,441.39 for combined overpayments using allocated ARPA funds made to LaBella Associates, D.P.C., for professional design services concerning the Bay Minette Probate building and Baldwin County Foley Satellite Courthouse building ventilation system improvements projects.
Previous Commission action/date: See attached.
FINANCIAL IMPACT
Total cost of recommendation: $56,441.39 in ARPA funds
Budget line item(s) to be used: FAARPATR23.9ARPA.0ATRIUM.0CO/BUILD - $3,250.00; and HW21102000.4CONTRCN.4CONTR SRV.4CONT299 - $53,191.39
If this is not a budgeted expenditure, does the recommendation create a need for funding? Yes
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Reviewed and approved by the IAC/ACCA on November 21, 2024. Approved by County Attorney on November 22, 2024. (KDT).
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff to obtain Chairman’s signature on BCC Resolution. Beth Hodges, Budget Director, to make budget transfer.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
cc: Roger Rendleman
Beth Hodges
Frank Lundy
Mark Acreman
Wanda Gautney
Christie Bezoari
Brian Underwood
Katrina Taylor
Additional instructions/notes: Admin - Upload Resolution to BCAP and copy internal parties via email.