Meeting Type: BCC Regular Meeting
Meeting Date: 12/17/2024
Item Status: New
From: Roger H. Rendleman, County Administrator; Brian Underwood, Grants Director
Submitted by: Katrina Taylor, Grants Administrator
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ITEM TITLE
Title
Resolution #2025-058 - Amendment #1 to Subrecipient Agreement with City of Loxley for ARPA-Funded Water Capacity Improvement Project
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2025-058 of the Baldwin County Commission approving Amendment #1 to the Subrecipient Agreement with the City of Loxley for the ARPA-Funded Water Capacity Improvement Project; and
2) Approve and authorize the Chairman to execute Amendment #1 to the Subrecipient Agreement with the City of Loxley.
The period of performance for this Agreement shall begin on the date of execution of the Agreement by both parties and shall end upon the completion of the project or on February 28, 2025.
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BACKGROUND INFORMATION
Background: The Baldwin County Commission, during its regularly scheduled meeting held on July 5, 2023, took actions to approve and authorize the Chairman to execute the Agreement between the Baldwin County Commission and the City of Loxley. The Agreement reflects a period of performance and associated budget period extending through August 31, 2024. This Amendment #1 to the Agreement extends the budget period and period of performance until 11:59 p.m. on February 28, 2025, to allow for completion of the water infrastructure project and grant closeout.
Previous Commission action/date: A summary of previous Commission ARPA action is attached.
July 5, 2023 - BCC approved Resolution #2023-135 of the Baldwin County Commission allocating up to $750,000.00 of ARPA funds to the City of Loxley for a Water Infrastructure Project; and authorized the Chairman to execute the Agreement between the Baldwin County Commission and the City of Loxley, contingent on acceptance and execution by the municipality.
FINANCIAL IMPACT
Total cost of recommendation: No additional funds needed.
Budget line item(s) to be used: 29970060.52900
If this is not a budgeted expenditure, does the recommendation create a need for funding? No.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Katherine Jessip, ACCA Attorney.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration obtain Chairman’s signature on Resolution and Amended Subrecipient Agreement.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Prepare correspondence and send Agreement to:
The Honorable Richard L. Teal, Mayor - mayor@cityofloxley.com
City of Loxley
ATTN: Melissa Lawrence, Clerk
Post Office Box 9
Loxley, Alabama 36551
cc: Mr. Robert Davis - rdavis@cityofloxley.com
Brian Underwood
Katrina Taylor
Additional instructions/notes: Admin - Place in tickler; append executed Amendment #1 to the original Contract approved on July 5, 2023.