Meeting Type: BCC Regular Meeting
Meeting Date: 7/6/2021
Item Status: New
From: Matthew Brown, BRATS Director
Submitted by: Ann Simpson, BRATS Accounting Manager
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ITEM TITLE
Title
Acquisition of One (1) Baldwin Regional Area Transit System (BRATS) Replacement Vehicle
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve Baldwin Regional Area Transit System (BRATS) to request Escambia County Area Transit (ECAT) to acquire one (1) replacement transit vehicle for BRATS utilizing FY2020 5307 Grant Funds allocated to Baldwin County Commission/BRATS under the Florida-Alabama Transportation Planning Organization Project and managed by ECAT; and
2) Authorize the Chairman to sign any related documents.
1.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: ECAT is the direct recipient for the FL/AL urbanized area (UZA) which includes a portion of East Baldwin County. The Baldwin County Commission was allocated $66,114.00 in grant funds from the Escambia County, Florida, FY2020 5307 Grant for the purchase of a replacement transit vehicle. BRATS would like to request ECAT to purchase a Ford transit van under the Florida Department of Transportation (FDOT) Transit Research Inspection Procurement Services (TRIPS) Contract with Creative Bus Sales Inc. The transit van will have 3 ambulatory seats and 1 wheelchair securement station. The cost of the van is $65,904.00. The full purchase price of $65,904.00 will be covered with Federal Transportation Administration (FTA) funding, requiring no local funding from Baldwin County Commission.
FINANCIAL IMPACT
Total cost of recommendation: The replacement transit vehicle will be 100% funded with FTA funding. However, in order for the cost of the vehicle to be within the Baldwin County Commission allocation amount of $66,114.00, the in-vehicle camera system may be purchased as aftermarket equipment at an estimated cost of $2,890.00. The aftermarket equipment would be covered at 80/20 under Baldwin County’s 5311 program funding.
Budget line item(s) to be used: 143.51935.52340
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Not at this time, however, legal review may be required depending upon the method of transfer of vehicle from Escambia County Board of County Commissioners/ECAT, ie., by bill of sale or by a no-cost lease agreement.
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Correspondence letter to be sent via e-mail to crgoetz@myescambia.com and addressed to:
Ms. Cathy R. Goetz
Escambia County Area Transit Finance Manager
Escambia County Board of County Commissioners
1515 W. Fairfield Drive
Pensacola, FL 32503
cc: Mathew Brown, Wayne Dyess, Ann Simpson
Additional instructions/notes: N/A