Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2026
Item Status: New
From: Sheriff Anthony Lowery; Chief David White; Kim Kelly, Finance Director; Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG26-46 - Provision of Installation, Service and Operation of the Inmate Telephone and Video Visitation Services for the Baldwin County Sheriff’s Office
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STAFF RECOMMENDATION
Recommendation
Award the bid for Inmate Telephone and Video Visitation Services to Combined Public Communications (CPC) as the bidder providing the most advantageous proposal, and authorize the Chairman to execute all necessary documents, contingent upon approval by the County Attorney.
Total Cost Recovery Rate Percentage to County Offer: $0.02 / minute
Inmate Telephone System (all call types) - $0.10 / min. - $0.02 / min. Facility Cost Recovery
Remote Video Visitation - $0.17 / min. - $0.02 / min. Facility Cost Recovery
Installation Time: Within 45 days of award
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on October 21, 2026, at 1:30 P.M. Four (4) bids were received. The bid award is recommended for the vendor determined to provide the most advantageous proposal outlined in the Invitation to Bid to the County.
Staff members from the Baldwin County Corrections Center, including Major Arthur, Lieutenant Winkey, and Sergeant Woods, reviewed and evaluated all four (4) bids received. In addition, the bids were reviewed by Randy Hillman, legal counsel for the Sheriff’s Office. Following the evaluation process, Combined Public Communications (CPC) received the highest overall score among the proposals submitted.
All the proposals had a cost recovery rate of $0.02 per call, which is established and regulated by the Federal Communications Commission (FCC).
Based on the evaluation results and the overall value offered to the County, Sheriff Anthony Lowery recommends awarding the contract to Combined Public Communications (CPC) as the vendor that submitted the most advantageous bid.
Bid Tabulation attached for review.
Previous Commission action/date: 08/18/2026 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Installation, Service and Operation of the Inmate Telephone and Video Visitation Services; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
FINANCIAL IMPACT
Total cost of recommendation: Revenue
Budget line item(s) to be used: Baldwin County Sheriff’s Office Revenue
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
All legal documents will be reviewed and approved by the County Attorney before execution.
Reviewed/approved by: Sheriff’s Office Attorney, Randy Hillman and County Attorney, Brad Hicks
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/19/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: Award Listing attached for reference.