Meeting Type: BCC Regular Meeting
Meeting Date: 12/16/2025
Item Status: New
From: Tara Hazelbaker, Director of Finance
Submitted by: Tara Hazelbaker, Director of Finance
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ITEM TITLE
Title
Revision of Baldwin County Commission Policy 8.2 - Cash Handling Policy
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STAFF RECOMMENDATION
Recommendation
Adopt revised Baldwin County Commission Policy 8.2 - Funds Handling Policy.
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BACKGROUND INFORMATION
Background: This updated Funds Handling Policy builds upon the foundation of the 2009 Cash Handling Policy, reflecting Baldwin County’s commitment to modernized financial governance and comprehensive stewardship of public resources. Key updates include the expansion of scope to encompass all forms of funds, the separation of policy principles from operational procedures, and the introduction of formal governance and review mechanisms. The revised policy also incorporates regulatory references and professional standards to strengthen compliance and audit readiness. Adoption of this transition ensures clarity of roles, consistency across departments, and operational flexibility, thereby supporting the continued integrity and effectiveness of the County’s financial operations.
Previous Commission action/date: March 17, 2009 - Policy 8.2 adopted (BCC Minutes, Page 11).
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? No
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): Update policy books and online portal, distribute revised policies to departments.
Additional instructions/notes: N/A