Meeting Type: BCC Regular Meeting
Meeting Date: 5/2/2023
Item Status: New
From: Wanda Gautney, Purchasing Director / Brian Peacock, Communications/Information Systems (CIS) Director / Adam Scarborough, Assistant CIS Director
Submitted by: Susan Kilby-Aaron, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Request for Proposals (RFP) for Unify Telephony System Maintenance and Support Services for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Award the Request for Proposals (RFP) for Unify Telephony System Maintenance and Support Services to Westridge Professional Services, Inc., per the Award Listing and authorize the Chairman to execute the Contract for twelve (12) months, with an option to issue two (2) additional twelve (12) month contract extensions. (Contract effective upon full execution.)
End
BACKGROUND INFORMATION
Background: The Request for Proposals (RFP) were due in the Purchasing Office on April 18, 2023, at 3:00 p.m. One (1) response was received. The CIS Director, Brian Peacock, respectfully requests that the RFP be awarded to Westridge Professional Services, Inc. per the attached Award Listing and authorize the Chairman execute the contract for the Unify Telephony System Maintenance and Support Services.
Previous Commission action/date:
3/7/2023 Meeting: Approved the Request for Proposals (RFP) for Unify Telephony System Maintenance and Support Services and authorized the Purchasing Director to advertise RFP; and further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the RFP was advertised.
FINANCIAL IMPACT
Total cost of recommendation: $78,112.28 (Annually)
Budget line item(s) to be used: 10051101.52290
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 5/2/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A