Meeting Type: BCC Regular Meeting
Meeting Date: 10/7/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Harry D’Olive, Judge of Probate; Tammy Chance, Probate Court Administrator
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG25-44 - Purchase and Implementation of Twenty (20) or more Poll Pad Equipment Packages for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award Bid #WG25-44 for the Purchase and Implementation of twenty (20) or more poll pad equipment packages for the Judge of Probate Office to KNOWiNK, LLC as follows:
Model: Poll Pad Package - Flip Stand
Bid Amount: $36,400.00
Annual Maintenance for 3 Years: $6,000.00
Total Cost: $42,400.00
Delivery Time: 60 Days/ARO
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on September 12, 2025, at 1:30 P.M. One (1) bid was received. Staff recommends the Commission award the bid to KNOWiNK, LLC in the amount of $42,400.00 for the purchase and implementation of 20 or more poll pad equipment packages per the Award Listing.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $42,400.00
Budget line item(s) to be used: 10051910.52110 (Office Supplies & Equipment)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/07/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidder and Issue Purchase Order
Additional instructions/notes: N/A