Meeting Type: BCC Regular Meeting
Meeting Date: 2/4/2025
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Tate Chalfant, Right-of-Way Manager
Beth Hodges, Budget Director
Submitted by: Lisa Sangster, Administrative Support Specialist IV
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ITEM TITLE
Title
Right-of-Way Acquisition for the Baldwin Beach Express II from Interstate 10 to Styx River
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Waive Baldwin County Commission Policy #9.10 - Engineering, Environmental Monitoring and Surveying Services; and
2) Approve on-call consultant Volkert, Inc., to perform right-a-way acquisition services for the Baldwin Beach Express II project from Interstate 10 to Styx River with fees not to exceed $282,000.00; and
3) Approve the allocation of $4,000,000.00 from Capital Project Fund - Contract Services (20210202.51500) to Baldwin Beach Express II Right-of-Way Acquisition (HW25086).
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BACKGROUND INFORMATION
Background: In 2012, the Commission authorized the design of the Baldwin Beach Express II to be completed in multiple phases. Upon completion of design, Volkert, Inc., led the acquisition of all required environmental wetland permits for the entirety of the project. Given their previous extensive experience with the project, the County Engineer is recommending Volkert, Inc., lead the next phase of the project which is acquisition of right-of-way.
Resolution #2025-053, approved during the December 3, 2024, meeting, allocated $6,000,000.00 of General Fund Unassigned Reserves to provide additional budget to a current project or make available funding for another project. Utilization of $4,000,000.00 of these funds will ensure that budget will be available to cover the Baldwin Beach Express II Right-of-Way Acquisition and delay the need to secure outside funding for the project.
Previous Commission action/date:
March 20, 2012 - The Commission waived Baldwin Commission Policy #9.10 and approved on-call consultant Volkert, Inc. to complete Phase II plans to grade drain, base, pave and bridge the Baldwin Beach Express from Station 1142+00 to I-65 with design fees not to exceed $1,243,455.64.
December 3, 2024 - The Commission adopted Resolution #2025-053 amending Fiscal Year 2024 Budget (Resolution #2023-186 and Resolution #2023-187, adopted on September 28, 2023) in order to allocate Unassigned Reserves.
FINANCIAL IMPACT
Total cost of recommendation: $282,000.00
Budget line item(s) to be used:
HW25086 .2ROW .2ACQ .2PURCHASE 20210202.55912
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Highway Department will issue a Notice to Proceed to Volkert, Inc., to begin right-of-way acquisition services.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A