Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Building Maintenance Department
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Quotes for Cleaning Heating and Air Conditioning Ducts in Baldwin County Central Annex II Building Located in Robertsdale, Alabama
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STAFF RECOMMENDATION
Recommendation
Award the lowest quote to Air Specialty, Inc., in the amount of $34,279.00 for cleaning the Heating and Air Conditioning Ducts in the Central Annex II building located in Robertsdale, Alabama, and authorize the Chairman to execute the Public Works Contract and Certificate of Compliance.
Contract shall be effective and commence immediately upon the same date as its full execution, and shall terminate upon either the expiration of no more than thirty (30) days after the notice to proceed is issued.
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BACKGROUND INFORMATION
Background: The Commission budgeted during the FY25 budget for the cleaning of the ducts in the Central Annex II Building. Three (3) quotes were received. The lowest quote was received from Air Specialty, Inc., in the amount of $34,279.00. Staff recommends the Commission approve the lowest quote and authorize the Chairman to execute the Public Works Contract and Certificate of Compliance. Quote tabulation attached for review.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $34,279.00
Budget line item(s) to be used: 10051989.52310 Repairs Maintenance Building
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/19/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letters to Vendors
Additional instructions/notes: N/A