Meeting Type: BCC Regular Meeting
Meeting Date: 5/21/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Patrick Addison, PH & J Architects
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Pre-Qualification of Contractors for Renovations of Baldwin County Courthouse Located in Bay Minette, Alabama for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Authorize the Purchasing Director to advertise for the Pre-Qualification of Contractors for the renovations of the Baldwin County Courthouse located in Bay Minette, Alabama.
End
BACKGROUND INFORMATION
Background: The Commission approved the design for the renovations to the Baldwin County Courthouse located in Bay Minette for the Circuit Court System on December 19, 2023. The Pre-Qualification of Contractors needs to be advertised before the project is bid. The Architect, Patrick Addison, with PH&J Architects, Inc. is in the process of finalizing the plans before the bids will be sent out to the approved contractors. Staff recommends the Commission authorize the Purchasing Director to advertise the Pre-Qualification of Contractors for the project. The estimated construction cost of this project is $11,559,127.00 + $500,000.00 for roof scope + $400,000.00 for contingency allowance + $415,000.00 for CIS equipment for a total amount of $12,459,127.00.
Previous Commission action/date:
12/19/2023 meeting: Approved the design for the renovations to the Baldwin County Courthouse located in Bay Minette for the Circuit Court System in the estimated construction cost of $6,463,653.45 and authorized the Purchasing Director and Architect to bid the project.
9/05/2023 meeting: 1) Approved the Amendment to the AIA Agreement executed between BCC and PH&J Architects, Inc., originally approved during the July 5, 2023, meeting; (Item #CE1); which changes the previous project name from “Addition to the Baldwin County Courthouse” to the new project name “Renovations to the Baldwin County Courthouse” and changes to PH&J Architects project number to #2302GVB. The architectural fees will remain the same at 6.5% of the construction cost plus reimbursable expenses as stated in the original agreement, and 2) Authorize the Chairman to execute the Amendment.
7/05/2023 meeting: Approved the attached AIA Agreement for architectural services with PH&J Architects, Inc., for an Addition to the Baldwin County Courthouse located in Bay Minette in the amount of 6.5% of the construction cost plus reimbursable expenses.
9/20/2022 meeting: Adopted Resolution #2022-165 of the BCC which adopts the Baldwin County Fiscal Year 2022-2023 Budget and approved the attached Decision Item Lists for Fiscal Year 2023 that correlate with Resolution #2022-165 budgeting $1,000,000.00 for renovations to the Bay Minette Courthouse.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 5/21/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail Advertisement
Additional instructions/notes: N/A