Meeting Type: BCC Regular Meeting
Meeting Date: 5/6/2025
Item Status: New
From: Anu Gary, Administrative Services Manager
Submitted by: Victoria Key, Administrative Support Specialist
______________________________________________________________________
ITEM TITLE
Title
Voting Administration - Agreement with 3Circle Church (Voting Precinct No. 43) - Use of Facility and Provision of Professional Cleaning Services
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STAFF RECOMMENDATION
Recommendation
Related to Baldwin County Voting Location 3Circle Church (Precinct No. 43), take the following actions:
1) Approve the Agreement between the Baldwin County Commission and 3Circle Church for professional cleaning services after elections commencing June 19, 2025, and expiring June 19, 2028; and
2) Authorize County Personnel to accomplish external grounds cleaning for Baldwin County Voting Precinct No. 43 after elections; and
3) Authorize the expenditure of $235.00 per location for professional cleaning services.
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BACKGROUND INFORMATION
Background: The current agreement with 3Circle Church for professional cleaning services after elections is expiring on June 18, 2025.
Previous Commission action/date:
May 17, 2022 - Last Agreement approved for 3Circle Church (Voting Precinct No. 43).
FINANCIAL IMPACT
Total cost of recommendation: Not to exceed $235.00 per location.
Budget line item(s) to be used: 10051910.515000 Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: Standard agreement as previously reviewed by County Attorney.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Commission Administration Staff.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Send correspondence to:
3Circle Church
ATTN: Reverend Russel Creel
10274 State Highway 104
Fairhope, Alabama 36532
cc: Roger Rendleman
Tammy Chance
Madison Steele
Beth Hodges
Tara Hazelbaker
Aislinn Stone
Christie Bezoari
Buford King
Derrick Crocker
Additional instructions/notes: Admin - upload to Contracts and notate approval in voting contact info.