Meeting Type: BCC Regular Meeting
Meeting Date: 11/18/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Sheriff Anthony Lowery; James Mcguff, Director of Law Enforcement Support Services
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG26-02 - Purchase of One (1) 2025 Honda Pilot 2WD Sport Vehicle or Equivalent for the Baldwin County Sheriff's Office
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STAFF RECOMMENDATION
Recommendation
Award Bid #WG26-02 for the purchase of one (1) 2WD sport vehicle for the Baldwin County Sheriff’s Office to the lowest responsible bidder that best meets the specifications, Eastern Shore Toyota, as follows:
Make/Model: 2026 Toyota Highlander
Amount Bid: $43,500.00
Delivery Time: 60 days/ARO
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on November 3, 2025, at 2:00 P.M. Three (3) bids were received. All bids received were for equivalent vehicles that had exceptions to the specifications. The lowest bid was from Serra Chevrolet Buick GMC, which had several exceptions to the specifications with one being that the daytime running lights stay on which would negatively affect surveillance operations. After reviewing the bid responses, it was determined that Eastern Shore Toyota submitted the bid that best meets the specifications. Staff recommends the Commission award the bid to the lowest responsible bidder that best meets the specifications, Eastern Shore Toyota, for the purchase of one (1) 2026 Toyota Highlander in the amount of $43,500.00. Award Listing and Bid Tabulation attached for review.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $43,500.00
Budget line item(s) to be used: 10052100.55500 Capital Outlay - Motor Vehicles
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/18/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A