Meeting Type: BCC Regular Meeting
Meeting Date: 9/16/2025
Item Status: New
From: Tara Hazelbaker, Finance Director
Submitted by: Makayla Shiver, Senior Accountant
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ITEM TITLE
Title
Merchant Processing Application and Agreement with Hancock Whitney for Council on Aging
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Merchant Processing Application and Agreement with Hancock Whitney for Council on Aging, effective immediately upon signed agreement by Roger Rendleman, Clerk Treasurer; and
2) Approve the Hancock Whitney equipment purchase of one (1) FD150 terminal at a cost of $415.00.
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BACKGROUND INFORMATION
Background: Merchant agreements were previously awarded to various departments on December 1, 2020.
Council on Aging has not had the ability to take payments by credit card. Credit card processing fees will be passed to the customer per transaction.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $415.00 for equipment
Budget line item(s) to be used: 14056200.52110
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and Makayla Shiver, Finance and Accounting
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: Admin - Roger Rendleman to sign & initial Agreement; NOA email with copy of Agreement to Finance & Accounting.