Meeting Type: BCC Regular Meeting
Meeting Date: 6/3/2025
Item Status: New
From: Sheriff Anthony Lowery; Kim Kelly, BCSO Budget & Finance Director
Submitted by: Wanda Gautney, Purchasing Director; Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Sheriff’s Office - Contract for Request for Proposals (RFP) for Inmate Commissary Services for the Baldwin County Sheriff’s Office
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STAFF RECOMMENDATION
Recommendation
Award the Contract for the Request for Proposals (RFP) for Commissary Services to Kimble’s Food By Design, LLC, providing the highest commission rate for Option A of 44%, per the RFP Tabulation and authorize the Chairman to execute the Contract and any other necessary documents. (Contract is effective for twenty-four (24) months effective immediately upon the same date as its full execution, with an option to renew for one (1) additional twelve (12) month period).
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BACKGROUND INFORMATION
Background: The Baldwin County Sheriff’s Office (BCSO) solicited a Request for Proposals (RFP) for Commissary Services on March 26, 2025. The proposals were due on April 25, 2025. Three (3) proposals were received. The vendor submitting the highest commission rate to the County was Kimble’s Food By Design, LLC. A committee comprised of BCSO staff reviewed the proposals and recommends the Commission award the RFP to the most beneficial vendor, Kimble’s Food By Design, LLC, and authorize the Chairman to execute the Contract. RFP Tabulation attached for review.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: Revenue
Budget line item(s) to be used: Baldwin County Sheriff’s Office
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard Professional Services Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 06/03/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director; Administration staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Purchasing - Letter to Vendors & Execution of Contract
Additional instructions/notes: Administration - upload contract after full execution.