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Baldwin County, Alabama
File #: 24-1104    Version: 1
Agenda section: Consent Status: Agenda Ready
File created: 9/5/2024 Meeting type: Baldwin County Commission Regular
On agenda: 9/17/2024 Final action: 9/17/2024
Agenda item title: Project No. HW21179000 - Surfside Drive Drainage Improvements for the Baldwin County Commission
Attachments: 1. Engineer Letter of Recommendation Surfside Dr, 2. Bid Tabulation Surfside Dr, 3. Contract Surfside Dr, 4. Proof of Advertisement Surfside Dr, 5. Summary of Previous ARPA Commission Action

Meeting Type:   BCC Regular Meeting

Meeting Date:  9/17/2024

Item Status:   New

From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager

Submitted by:  Jeanette Brown, Assistant Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Project No. HW21179000 - Surfside Drive Drainage Improvements for the Baldwin County Commission

End

STAFF RECOMMENDATION

Recommendation

Award the bid for Project No. HW21179000 - Surfside Drive Drainage Improvements to the lowest bidder, Parten Smith, Inc., in the Bid Amount $2,700,000.00; Construction Time: 175 working days; and authorize the Chairman to execute the Contract.

End

BACKGROUND INFORMATION

 

Background:  Bids were opened in the Purchasing Conference Room on September 5, 2024, at 2:00 p.m.  Seven (7) bids were received.  The lowest bid was received from Parten Smith, Inc., in the bid amount of $2,700,000.00.  The Baldwin County Assistant County Engineer, Mark Acreman reviewed the bid responses and has submitted the certified Bid Tabulation and a letter recommending that the bid be awarded to the lowest bidder Parten Smith, Inc.  Bid Tabulation attached. (Funding will be from the American Rescue Plan Act (ARPA funds).

See attached Summary of Previous ARPA Commission Action.

 

Previous Commission action/date: 

12/20/2022 meeting:  1) Approved the allocation of American Rescue Plan Act (ARPA) funds in the amount of $2,763,273.00 for the cost of the Surfside Shores Drainage Improvement Project, to include the installation of closed stormwater system, utilizing overflow systems at ponds to discharge water away from the site and to prevent ongoing flooding and impacts to septic systems; and 2) Adopted Resolution #2023-043 of the Baldwin County Commission allocating up to $2,763,273.00 of the American Rescue Plan Act (ARPA) funds for the Surfside Shores Drainage Improvement Project.

 

12/20/2022 meeting:  1) Approved the Purchasing Director to place a competitive bid for the Surfside Shores Drainage Improvements Project; and 2) Approved the Chairman to execute any project related documents.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $2,700,000.00

 

Budget line item(s) to be used:  HW21179000.4CONTRCN .4CONTR SRV. 4CONTRACT

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Standard County Construction Contract

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  Yes

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  09/17/2024

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Bidders

 

Additional instructions/notes:  N/A