Meeting Type: BCC Regular Meeting
Meeting Date: 5/6/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Beth Hodges, Budget Director; Sheriff Anthony Lowery; Patrick Addison, PH & J Architects, Inc.
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Resolution #2025-114 and Construction of a New Female Housing Addition to Baldwin County Corrections Center and Renovations of Adjacent Buildings Located in Bay Minette, Alabama
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2025-114 amending the Fiscal Year 2025 Budget (Resolution #2024-158 and Resolution #2024-159, adopted on September 17, 2024) to accommodate a change order for the New Corrections Facility Project (BP20001); and
2) Approve and authorize the Chairman to execute Change Order #3 to furnish and install conduit and cabling for door interlocks in the amount of $72,968.00 with Wharton-Smith, Inc., on the construction of the new Female Housing Addition to the Baldwin County Corrections Center located in Bay Minette, Alabama.
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BACKGROUND INFORMATION
Background: The Architect, Patrick Addison with PH & J Architects, Inc., is submitting for Commission approval Change Order #3 in the amount of $72,968.00 to furnish and install conduit and cabling for door interlocks in the new Female Housing Building. The change order will not increase the construction time.
The Sheriff respectfully requests the reallocation of $73,500.00 from Corrections Repairs Maintenance Buildings (10052200.52310) to Corrections Capital Outlay Construction in Progress (10052200.55950), to cover additional expenses incurred from a change order. These funds will be used to purchase wire and conduit for the electrical components of the door's inner locking system, which were inadvertently omitted from the original quotation. The change order totals $72,968.00; however, the Sheriff has requested that the rounded amount of $73,500.00 be reallocated to accommodate any additional costs.
Previous Commission action/date:
03/05/2025 meeting: Approved and authorized the payment of the invoice from North Baldwin Utilities in the amount of $351,291.42 for installing a new sewer line for the new Female Housing Addition to the Baldwin County Corrections Center located in Bay Minette, Alabama.
02/18/2025 meeting: Approved and authorized the Chairman to execute the Release and Settlement Agreement between Baldwin County Commission and PH & J Architects, Inc., relating to Change Order #2 on the construction of the new Female Housing Addition to the Baldwin County Corrections Center located in Bay Minette, Alabama.
09/17/2024 meeting: Approved Change Order #2 in the amount of $381,958.71 with Wharton-Smith, Inc., on the construction of the new Female Housing Addition to the Baldwin County Corrections Center located in Bay Minette, Alabama and authorized the Chairman to execute the Change Order.
09/19/2023 meeting: Approved Change Order #1 in the amount of $285,801.00 with Wharton-Smith, Inc., on the construction of the new Female Housing Addition to the Baldwin County Corrections Center located in Bay Minette, Alabama and authorized the Chairman to execute the Change Order for the fabrication of 3rd floor Mezzanine steps and railings in each of the dayrooms and at the mezzanine corridors and to provide eight (8) security hollow metal fixed/window frames and for adding aluminum window screens on the existing Jail building.
03/21/2023 meeting: Approved a credit to Wharton-Smith, Inc., in the amount of $80,000.00 on the construction of the new Female Housing Addition to the Baldwin County Corrections Center located in Bay Minette, Alabama.
04/19/2022 meeting: Authorized the Chairman to execute the Certificate of Substantial Completion on the Renovations of the Baldwin County Sheriff’s Office Building located in Bay Minette, Alabama.
03/16/2021 meeting: Awarded the bid to the lowest bidder, Wharton-Smith, Inc., for the construction of a new Female Housing Addition to the Baldwin County Corrections Center and Renovations of Adjacent Buildings located in Bay Minette as follows and authorized the Chairman to execute all necessary documents once approved by the County Attorney. Base Bid Amount: $58,312,000.00; Alternate #1: $880,000.00 (New Jail Laundry Area); Alternate #2: $2,300,000.00 (Housing Tower A Elevator); Alternate #3: $479,000.00 (New Jail Staff Area); Total Amount: $61,971,000.00;
Construction Time: 1575 days. Funding Source: Warrant Funds through Public Building Authority and the Sheriff’s Office reimbursing the County $479,000.00 for Alternate #3.
12/15/2020 meeting: Approved the following five (5) pre-qualification applications of contractors for the construction of a new female housing addition to the Baldwin County Correction Center and renovations of adjacent buildings located in Bay Minette, Alabama: Wharton-Smith, Inc., Rabren General Contractors, L.P. of Auburn, Orocon Construction, LLC, White-Spunner Construction, Inc., and Carmon Construction, Inc.
10/20/2020 meeting: Authorized the Purchasing Director to advertise for the Pre-Qualification of Contractors for the construction of a new female housing addition to the Baldwin County Correction Center and renovations of adjacent buildings located in Bay Minette, Alabama.
08/04/2020 meeting: 1) Approved an Amendment to the AIA Contract for the architectural services with PH & J Architects, Inc., to add the Renovations of the old City of Bay Minette Municipal Building purchased from the City of Bay Minette for the New Baldwin County Sheriff’s Office in the amount of 6.5% of the construction cost; and 2) Included the demolition and removal of the existing water tank located on the jail site for architectural services in the amount 7.2% of the demolition cost and authorized the Chairman to execute the Amendment.
01/21/2020 meeting: Approved the AIA Contract for the architectural services with PH & J Architects, Inc., for the construction of a new female housing addition and renovations to the Baldwin County Corrections Center in the amount of 6.9% of the construction cost for the new female facility and 7.2% of the construction cost on all renovation work at the existing Corrections facility plus normal reimbursable expenses and authorized the Chairman to execute the Contract.
FINANCIAL IMPACT
Total cost of recommendation: Total amount of Change Order $72,968.00
Budget line item(s) to be used: BP20001.CONSTRUCT
If this is not a budgeted expenditure, does the recommendation create a need for funding? See Resolution #2025-114.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/06/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director, Administration and Budget staff.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: Admin - upload Resolution and attach Change Order to Contract 7698 / Budget staff to create budget entry.