Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2024
Item Status: New
From: Tom Tyler, Director Baldwin County EMA
Submitted by: Amanda Thweatt, EM Specialist, Baldwin County EMA
______________________________________________________________________
ITEM TITLE
Title
Memorandum of Agreement between Alabama Emergency Management Agency and Baldwin County Emergency Management Agency Regarding Pre-positioned Generators
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Memorandum of Agreement (MOA) between the Alabama Emergency Management Agency (AEMA) and the Baldwin County Commission (Baldwin County Emergency Management Agency(BCEMA)) regarding pre-positioned generators; and
2) Authorize the Chairman to sign the Agreement and any related documents.
The terms of this Agreement will become effective on the date of the signatures of the authorized representatives of all parties. Either party, upon a thirty (30) days written notice to the other party, may terminate this Agreement. Provided, however, that if AEMA finds that the GenSet has not received the proper preventative / operational maintenance, AEMA may request the BCEMA immediately return the GenSet and may terminate the MOA with 3 days’ notice.
End
BACKGROUND INFORMATION
Background: The AEMA has a 55KW generator pre-positioned with the BCEMA for possible deployment in Baldwin County, the region or the state. This MOA sets forth guidelines for the use, maintenance, security, and deployment of the generator(s). The BCEMA will be responsible for regular maintenance of the generator, the estimated amount for maintenance and repairs is $600.00 annually.
Previous Commission action/date: August 20, 2013 - The BCC authorized the acceptance of the MOA between AEMA and the Baldwin County Commission (BCEMA) regarding pre-positioned generators; and authorized the Chairman to sign the Agreement and any related documents.
FINANCIAL IMPACT
Total cost of recommendation: $600.00
Budget line item(s) to be used: 10052300.52385 Repairs and Maintenance - Other
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: 10/29/2024 BH
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and Baldwin County EMA Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration: Obtain Chairman and County Administrator's signatures on one original document, forward executed document to AEMA via email only to obtain the AEMA Director’s signature.
ATTN: Bryan Dewberry, Logistics Division Manager - (Bryan.Dewberry@ema.alabama.gov)
ATTN: Brady Knight, EM Specialist - (brady.knight@ema.alabama.gov)
Alabama Emergency Management Agency
Mr. Jeff Smitherman, Director
Post Office Box 2160
Clanton, Alabama 35046
cc: Amanda Thweatt
Danon Smith
Additional instructions/notes: N/A