Meeting Type: BCC Regular Meeting
Meeting Date: 10/15/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Project No. HW21102000 - Pave County Road 65 from County Road 24 to County Road 28 for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Award the bid for Project No. HW21102000 - Pave County Road 65 from County Road 24 to County Road 28 to the lowest bidder, Mobile Asphalt Company, LLC, in the Bid Amount $1,019,403.12; Construction Time: 40 working days; and authorize the Chairman to execute the Contract.
End
BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on September 25, 2024, at 2:00 p.m. Five (5) bids were received. The lowest bid was received from Mobile Asphalt Company, LLC, in the bid amount of $1,019,403.12. The Baldwin County Assistant County Engineer, Mark Acreman, reviewed the bid responses and has submitted the certified Bid Tabulation and a letter recommending that the bid be awarded to the lowest bidder, Mobile Asphalt Company, LLC. Bid Tabulation attached for review.
See attached Summary of Previous ARPA Commission Action.
Previous Commission action/date:
06/18/2024 meeting: 1) Approved the Purchasing Director to place a competitive bid for Project No. HW21102000 - Pave County Road 65 from County Road 24 to County Road 28; and 2) Approved the Chairman to execute any project related documents.
05/21/2024 meeting: 1) Approved the allocation of ARPA funds in the amount of $754,920.21 for the cost of the Drainage Improvements along County Road 65 Project, to include approximately 1.52 miles of road paving and 16,000 feet of stormwater drainage improvements to provide better flow, reduce up-stream flooding, stabilize the road and ditches, and prevent erosion and downstream sedimentation; and 2) Adopted Resolution #2024-117 of the Baldwin County Commission allocating up to $754,920.21 of the ARPA funds for the Drainage Improvements along County Road 65 Project.
FINANCIAL IMPACT
Total cost of recommendation: $1,019,403.12
Budget line item(s) to be used: HW21102000.4CONTRCN .4CONTR SRV. 4CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: Katherine Jessip with ACCA
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/15/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A