Meeting Type: BCC Regular Meeting
Meeting Date: 7/6/2021
Item Status: New
From: Wayne Dyess, County Administrator
Submitted by: Victoria Key, Administrative Support Specialist
______________________________________________________________________
ITEM TITLE
Title
Request to Use Byrnes Lake Landing and the Bicentennial Park Grounds for Overnight Camping and a Movie Screening Event
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Authorize Mr. Kenny Caperton to utilize the County-owned Byrnes Lake Landing site for a movie screening event, “On Set Cinema,” on October 25, 2021, and October 26, 2021, for approximately three (3) hours after sunset; and
2) Authorize Mr. Caperton to utilize the County-owned Bicentennial Park grounds for overnight camping and an additional movie viewing event October 25, 2021, and October 26, 2021.
This approval is contingent upon Mr. Caperton providing the County with a Certificate of Liability Insurance that meets County requirements prior to the event taking place and executing a standard Facility Event Space Rental Agreement for both events.
End
BACKGROUND INFORMATION
Previous Commission action/date: Previously discussed at the February 2, 2021 Baldwin County Commission Regular Meeting
Background: Mr. Caperton operates a project, “On Set Cinema,” where movies are shown all over the country at their actual filming locations. Byrnes Lake Landing was one of the filming sites for the movie “Friday the 13th” and Mr. Caperton is requesting to hold the event at Byrnes Lake Landing for that reason (see attached itinerary).
The event would be a for-profit event with a maximum of 50 people attending who would buy tickets from Mr. Caperton to participate.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Commission Administration staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Send two (2) Facility Event Space Rental Agreements (One (1) for Bicentennial Park, one (1) for Brynes Lake Landing) via email to Mr. Caperton for signature (kennycaperton@gmail.com ).
Additional instructions/notes: Notify Mr. Caperton of follow-up process to finalize his reservation.