Meeting Type: BCC Work Session
Meeting Date: 6/12/2018
Item Status: New
From: Wanda Gautney, Purchasing Director/Kim Creech, County Clerk/Treasurer
Submitted by: Wanda Gautney
______________________________________________________________________
ITEM TITLE
Title
Rental of One (1) Copy Machine for the Baldwin County Finance/Accounting Department Located in Bay Minette for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreement with Sharp Electronics Corporation for the rental of one (1) new copy machine off the State of Alabama Contract for thirty-six (36) months effective the date of execution as follows:
Location: Finance Accounting Department - Bay Minette
Model: MX6070V
Price: $217.00/month
Excess Charge/Copy: $0.0054 B/W; $0.0400 Color
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background:
The current copy machine rental agreement for the Finance Accounting Department has ended. The old machine will be replaced with a new copier which will be leased off the State of Alabama Contract. Sharp Electronics Corporation has submitted a rental agreement to replace the old copy machine with a new machine. The rental agreement is for thirty-six (36) months and will include all supplies, toner and developer. We are currently paying $266.79 for the old machine. The cost of the new machine will be $217.00 per month. This is a cost savings of $597.48 per year.
FINANCIAL IMPACT
Total cost of recommendation: $2,604.00 per year
Budget line item(s) to be used: 51700.5223
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up:6/19/2018
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A