Meeting Type: BCC Work Session
Meeting Date: 6/12/2018
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG18-23 - Provision of Regular Unleaded Gasoline and No. 2 Diesel Fuel for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid to the lowest bidder, Petroleum Traders Corporation, for the Provision of Regular Unleaded Gasoline and No. 2 Diesel Fuel as follows: (Effective June 22, 2018 through June 22, 2020 with option to extend for additional 12 months.)
Regular Unleaded Gasoline
Tank Wagon Delivery $0.0650 Margin over Terminal price per gallon
Truck Transport Delivery $0.0011 Margin over Terminal price per gallon
Truck Transport Delivery 8,000 gallons
Shell Mobile, AL posted terminal price $2.1613
No. 2 Diesel Fuel
Tank Wagon Delivery $0.0650 Margin over Terminal price per gallon
Truck Transport Delivery $0.0142 Margin over Terminal price per gallon
Truck Transport Delivery 7,000 gallons
Shell Mobile, AL posted terminal price $2.2852
End
BACKGROUND INFORMATION
Previous Commission action/date:
5/01/18 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Regular Unleaded Gasoline and No. 2 Diesel for all agencies; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve the necessary addendums or clarifications if required after the bid is advertised.
Background:
Bids were opened in the Purchasing Conference Room on May 30, 2018, at 1:30 P.M. Four (4) bids were received. The lowest bid was received from Petroleum Traders Corporation. This bid will be effective for two (2) years with the option to extend for an additional twelve (12) months. Recommend the Commission award the bid to the lowest bidder, Petroleum Traders Corporation as per the attached Bid Tabulation.
FINANCIAL IMPACT
Total cost of recommendation: est. $2,000,000.00 per year
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up:6/19/2018
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes:N/A