Meeting Type: BCC Regular Meeting
Meeting Date: 7/3/2018
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG16-34 - Provision of Pest Control Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend Bid #WG16-34 - Provision of Pest Control Services with Beebe’s Pest Control for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on July 5, 2016. The bid extension will expire on July 5, 2019.
End
BACKGROUND INFORMATION
Previous Commission action/date:
05/17/2016 meeting: 1) Approved the specifications and authorized the Purchasing Manager to place a competitive bid for the Provision of Pest Control Services; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
07/05/2016 meeting: Awarded the bid to the lowest bidder, Beebe’s Pest Control, for the Provision of Pest Control Services as per the attached Award Listing.
Background: Staff is requesting that the Commission extend the bid for the Provision of Pest Control with Beebe’s Pest Control that was awarded on July 5, 2016, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for one (1) twelve (12) month period by the Commission at their option, if acceptable by the vendor. Any additional extensions will be at the same prices, terms and conditions stated in the bid. The vendor, Beebe’s Pest Control has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The bid extension will expire on July 5, 2019.
FINANCIAL IMPACT
Total cost of recommendation: est. $19,000.00
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/03/2018
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A