Meeting Type: BCC Regular Meeting
Meeting Date: 7/3/2018
Item Status: New
From: Wanda Gautney/Purchasing
Submitted by: Wanda Gautney/Brian Peacock, CIS Director
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ITEM TITLE
Title
Request of Proposals (RFP) for Radio Maintenance, Management and Installation Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Reject the proposal received from Team One Communications for the Radio Maintenance, Management and Installation Services based on services being provided in another Contract.
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/05/2017 meeting: Approved the attached Request for Proposals (RFP) for Radio Maintenance, Management and Installation Services and authorized the Purchasing Director to advertise the RFP.
02/20/2018 meeting: 1) Rejected the proposal received from Team One Communications for the Radio Maintenance, Management and Installation Services; and 2) Approved the attached Request for Proposals (RFP) for Radio Maintenance/Management/Installation Services and authorized the Purchasing Director to re-advertise the RFP.
06/19/2018 meeting: Approved and authorized the Chairman to sign the Proposal for Advanced Plus Services which includes Statement of Work and Operational Agreement with Motorola Solutions, Inc. This proposal will provide maintenance, hardware/software updates and a full time technical resource necessary to maintain Baldwin County ASTRO 25 System at the highest level of support and availability. The proposal is based on a seven (7) year contract effective October 1, 2018, and will expire September 30, 2025.
Background:
Request for Proposals (RFP) was received in the Purchasing Office on March 14, 2018, for the Radio Maintenance, Management and Installation Services.
One (1) proposal was received. The Commission approved during the June 19, 2018, meeting a Contract for Advanced Plus Services with Motorola Services, Inc.,
which provided the Radio Maintenance, Management and Installation Services in their Contract at a beneficial cost savings to the County. The CIS Director, Brian Peacock,
is requesting that the Commission reject the Request for Proposals from Team One Communications due to the recent Contract that was executed with Motorola, Inc.,
that will provide the services at a cost savings to the County.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 7/03/2018
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A